Administrative Assistant (488143)

Req ID:488143

Leading societies to a low carbon future Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains metros monorail and trams to integrated systems customised services infrastructure signalling and digital mobility solutions. Joining us means joining a caring responsible and innovative company where more than 70000 people lead the way to greener and smarter mobility worldwide

Purpose of the Job

As part of the Administarive Assitant duties the responsibility of this post is to provide an efficient and effective administration service covering the areas of record keeping cost control and report preparation.

Key responsibilities

Provide an efficient and effective administration service to the site Manager and other cross function units.

• Manage the business Time & Attendance management system
• Undertake administrative duties as specified by the Manager including organizing and taking minutes travel & hotel booking lunch order and meeting room requests.
• Assist the needs of Operations
• To produce & distribute reports KPIs and Periodic reports and update weekly KPIs MORs
• To be responsible for processing Payroll Agency timesheets Monthly working hours and monthly invoice checks for Finance
• Place order for stationary tools etc.
• To perform a range of administrative duties including but not limited to; photocopying mailing dealing with queries and greeting guests
• To be responsible for Time & Attendance update shift reports using correct WBS Annual leave & Sickness management - ALISTAKRONOS
• Actively promote & support 5S
• Provide support & Cover as and when required
• Provide support to HR department regarding employees including medicals new starters personnel files
• Perform PO and PR creation follow up with procurement and perform GR using Baseware Ariba
• Schedule team building activities team lunch Volunteer activities etc.
• EHS Safety follow up & update with our EHS leader safety training reminder and booking for training
• Key person to follow the chargeback FAC and warranty status.

Qualifications

• Diploma in the field of administration or secretarial work
• 3-5 years of experience in administration
• Strong organizational skills that reflect the ability to perform and manage multiple tasks seamlessly with excellent attention to detail.
• Very good interpersonal skills and ability to build relationships with internal and external stakeholders.
• Demonstrated proactive approaches to problem solving with strong decision-making ability.
• Emotional maturity.
• Proficiency in Microsoft Office Suite (Outlook Word Excel and PowerPoint) is required
• Knowledge of SAP an asset

Salary Range

• $60000 - $75000

Alstom is the leading company in the mobility sector solving the most interesting challenges for tomorrows mobility. Thats why we value inquisitive and innovative people who are passionate about working together to reinvent mobility making it smarter and more sustainable. Day after day we are building an agile inclusive and responsible culture where a diverse group of people are offered opportunities to learn grow and advance in their careers with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race colour religion gender sexual orientation gender identity age national origin disability status or any other characteristic protected by local law.

Job Type:Experienced