Onboarding Administrator
Onboarding Administrator
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Job Description
Join Fieldfisher as anOnboarding Administrator!
As an Onboarding Administrator you will play a pivotal role in supporting the Lead Onboarding Coordinator to ensure a seamless and thorough onboarding process for all new employees. Your responsibilities will include generating offer documents and overseeing pre-employment checks such as Security Clearance Employment Referencing and Occupational Health assessments. Additionally you will maintain accurate records and input information into the firms HR system and personnel files. This position also offers the chance to engage in broader recruitment initiatives providing valuable contributions to our teams success.
This role sits with our recruitment team. Part of HR we are highly regarded for our focus on direct recruiting onboarding and talent retention. We operate across four key areas: fee earner recruitment lateral hires business services recruitment and early careers.
A bit about the role
- Responsible for completing pre-employment checks for employees (for example employment references and medicals)
- Producing contracts of employment offer letters and other legal documents for new joiners
- Accurately adding new employees onto the firms HR database
- Creating/maintaining accurate records within personnel files for all new starters
- Adding candidate data onto the firms systems
- Liaising with other internal teams such as payroll IT and Lead Legal PAs to onboard new joiners
- Ensuring compliance with the firms GDPR regulations when handling candidate data
- Producing terms of business with external recruitment agencies and handling correspondence with these
- Keeping the team tracker up to date with progress on each new starters onboarding process on a daily basis
- Processing invoices
- Supporting ad hoc projects and tasks as required
A bit about you
- Previous experience of working in a data entry or/and an administrator role
- Experience of working in a law firm or professional services would be advantageous
- Proficient with Microsoft Office packages (Excel and Word)
- Strong communication skills
- Excellent time management skills
- Proven organisational skills
- Excellent attention to detail
- A positive attitudeas well as being a strong team player
What We Offer:
- Inclusive & Supportive Environment: Were a firm with real entrepreneurial drive and we dont believe in squashing peoples individuality. Our hybrid working model and open plan workspaces encourage a sense of camaraderie.
- Comprehensive and Flexible Benefits Package: Our offering includes private medical insurance health cash plan dental insurance life assurance critical illness insurance matched pension contributions up to 7% holiday trading plus many more. Visit: Reward & Benefits Fieldfisher for further information.
- Modern Office Space: Located in the iconic Titanic Quarter with excellent commuter links and on-site parking.
- Training and Development: Well give you bespoke support to develop your career with our people development and IT training teams.
- Social & Community Engagement: Participate in clubs networks inclusive events and charity initiatives.
Inclusion at Fieldfisher:
At Fieldfisher led by the social model of disability we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.
Should you have any accessibility requirements please contact a member of Fieldfishers recruitment team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.
For accessibility information on our Belfast offices visit:Fieldfisher Belfast Hub Accessibility
Recruitment process:
- An online application form (completed by clicking the apply now button) and CV submission.
- 2030-minute introductory call with one of our experienced recruiters.
- The interview process varies depending on the role you apply for. However your recruitment contact will always let you know what to expect from the process so nothing should come as a surprise.
- For hybrid opportunities candidates will be invited to visit our offices and meet the team face-to-face.
- Our average process takes around 2-3 weeks but we will always work around your availability. You will have the chance to speak to our recruitment team at various points during your process but if you have any specific questions before this please contact us at.
Please note that we recruit on a rolling basis meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.
The Firm
Fieldfisher is Times Top 20 Law Firm a highly commended firm in the European Financial Times Innovative Lawyers rankings and is repeatedly nominated for awards in areas including dispute resolution M&A and IP. Many of our lawyers are recognised by legal directories as leading professionals in their areas of specialism and we are top two-ranked in a number of our key practice areas.
Our network spans over 1800 people across 26 international offices in 12 countries.
We operate across our offices in Amsterdam Barcelona Beijing Belfast (2) Berlin Birmingham Bologna Brussels Dublin Dsseldorf Frankfurt Guangzhou Hamburg London Luxembourg Madrid Manchester Milan Munich Paris Rome Shanghai Turin Venice Vienna and Silicon Valley.
Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicants suitability to meet the requirements of the role.
Benefits
Testimonials
It is great being in a firm which gets cross-office working to feel properly part of a national team and to work with colleagues in other specialisms who are unconstrained by geography.
I consider Fieldfisher to be a progressive firm with an understanding of social values. Im pleased that staff is able to have input in the firms direction and purpose as well as help to shape wider society. Im encouraged to perform by being able to develop in a natural way whilst being supported at every step.
Fieldfisher has managed to nurture a really positive and friendly culture. If they have drive and ambition I would encourage anybody looking for a role here to grab the opportunity.
Since joining Fieldfisher in 2016 I have progressed from an entry-level secretarial role to an experienced executive assistant. This was made possible by a supportive and inclusive working environment that allows staff to progress at a pace that is best suited to them which in turn makes for well-rounded home-grown talent.
The firm strikes a great balance between providing the foundations for success and autonomy of your own growth and development. An insight I would give to potential applicants is that Fieldfisher offers the opportunity for a career and a sense of belonging to a community and not just a job.
Documents
Required Experience:
Unclear Seniority
Employment Type
Temp
