Talent Acquisition Coordinator (30351)

Job Summary

The Talent Acquisition (TA) Coordinator supports the TA function through administrative excellence and detailed compliance processes. This role is responsible for managing various aspects of pre-employment and ongoing compliance including drug testing coordination onboarding support reporting scheduling and internal communications. The ideal candidate is highly organized detail-oriented and able to work independently while supporting a fast-paced recruiting environment.

Responsibilities

Essential Functions

• Supports Talent Acquisition in delivering a seamless candidate experience from application to offer.
• Administers pre-employment and random testing processes including vendor coordination and documentation.
• Oversees I-9 compliance and documentation tracking.
• Responds to routine employment-related inquires escalating complex matters as needed.
• Assists with planning and logistics for Spring and Fall career fairs.
• Assists in coordinating the Summer Internship Program including intern events and engagement activities.
• Supports onboarding logistics: toolkits welcome communications onboarding checklists and announcements.
• Submits internal communications (e.g. lobby screens) to promote new hire engagement.
• Maintains employment compliance tasks including documetn expiration tracking and payroll updates.
• Progides administrative compliance tasks including document expiration tracking and payroll updates.
• Proivdes administrative and reporting support for recruitment and onboardin gprocesses.
• Manages the careers inbox travel bookings credit card requests and pre-employment invoice processing.
• Maintains confidentiality of all HR related information

Non-Essential Functions

• Produces and distributes standard and ad hoc reports to managers/supervisors
• Ensures employee information is properly filed and retained including offer letters
• Updates and monitors third party recruiting sites
• Assists other HR functions as needed such with benefits/compensation administration recruiting/hiring/onboarding activities employee relations and training needs
• Contributes to strategic priorities and continuous improvement efforts
• Acts as a liaison between employees and management as needed
• Other duties as assigned by supervisor or other designate

Qualifications

• Minimum of two-year degree or equivalent HR experience required
• Strong working knowledge of Windows and Microsoft Office (Excel Access Word and PowerPoint) is required.
• Experience managing DOT and non-DOT drug testing programs preferred.
• Prior experience with ATS systems is preferred.
• Adherence to confidentiality and legal compliance in HR processes.
• Proficient in HRIS systems.
• Excellent written and verbal communication skills.
• Strong attention to detail and organization skills.
• Ability to prioritize multiple responsibilities and meet deadlines.

Skills and Abilities

• Excellent customer service skills that include being competent accurate responsive and engaged.
• Excellent communication and customer service skills
• Strong attention to detail and accuracy
• Strong problem-solving skills
• Ability to effectively plan organize and use independent judgment to resolve issues.

Physical Requirements

Frequency at which you would carry/lift in a typical day:
Occasionally 0 33% Frequently34 66% Continuously: 67 100%

• Lift from Waist:
  • < than 10 lbs. - Not at all
  • 10 to 25 lbs. - Not at all
  • 26 to 50 lbs. - Not at all
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100 lbs. - Not at all
• Lift from Floor:
  • < than 10 lbs. - Frequently
  • 10 to 25 lbs. - Frequently
  • 26 to 50 lbs. - Occasionally
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100 lbs. - Not at all
• Carried for Distance:
  • < than 10 lbs. - Not at all
  • 10 to 25 lbs. - Not at all
  • 26 to 50 lbs. - Not at all
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100 lbs. - Not at all

Physical Activity

Frequency at which you would do the following in a typical day:

• Sitting (a continuous period of being seated) - Continuously
• Standing (for sustained periods of time) - Frequently
• Walking (moving about on foot to accomplish tasks) - Frequently
• Bending/stooping (downward and forward) - Occasionally
• Crawling (moving about on hands and knees or hands and feet) - Not at all
• Climbing/Walking Stairs (ascending or descending) - Frequently
• Reaching (extending arms in any direction) - Frequently
• Crouching/squatting (bending the body downward and forward by bending leg and spine) - Occasionally
• Kneeling (bending legs at knee to come to rest on knee(s)) - Occasionally
• Balancing (maintaining body equilibrium to prevent falling) - Occasionally
• Repetitive motion (substantial movement (motions) or the wrists hands and/or fingers) - Continuously
• Pivoting (movement in any direction with one foot keeping the other in contact with the floor) - Occasionally
• Pushing/Pulling (using upper extremities to press against or draw or tug) - Occasionally
• Grasping (Applying pressure to an object with the fingers and palm) - Continuously
• Fingering (picking pinching typing; working with primarily fingers and not whole hand) - Continuously
• Talking (expressing or exchanging ideas by means of the spoken word) - Continuously
• Driving (the control and operation of a motor vehicle) - Occasionally
• Desk work (work usually performed at a desk) - Continuously
• Use of a computer - Continuously
• Use of a telephone - Frequently
• Hearing (Perceiving the nature of sounds at normal speaking levels) - Continuously
• Exposure (to adverse weather & temperature conditions) - Not at all
• Travel (travel needed to perform job duties) - Occasionally

Additional Information

This job description is a summary of the job duties and responsibilities and is not intended to cover all possible job duties and is subject to change at the employers discretion. Employees must be able to perform the essential job duties and satisfy job requirements either with or without a reasonable accommodation.