Assistant Registrar
Assistant Registrar
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Job Description
Job Title
Assistant RegistrarAgency
Texas A&M University - Corpus ChristiDepartment
Office Of The RegistrarProposed Minimum Salary
CommensurateJob Location
Corpus Christi TexasJob Type
StaffJob Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11000 students from 47 states and 54 foreign nations. We employ over 1400 full-time and 2000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees including doctoral programs. As a member of the Texas A&M University System TAMU-CC benefits from a range of resources increased visibility and influence and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.
TAMU-CCs beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern attractive and state-of-the-art classroom buildings and support facilities.
Learn more information here!
PURPOSE
The Assistant Registrar leads key functional areas within the Registrars Office including scheduling reporting and communication. This role manages data analytics for schedule building academic room scheduling communication campaigns and all Registrar related websites. Additionally the position is committed to delivering efficient high-quality service to students faculty and staff while fostering productivity collaboration and coordination across all office functions.
DESCRIPTION
Functional Area 1: Operations
Percent Effort: 65%
Oversight of end-to-end course schedule building from data analytics to classroom scheduling. Ensure alignment with federal state Texas A&M System University and office policies. Serve as the universitys key resource and contact for issues related in the context of daily course scheduling operations.
Serves as main point of contact for Ad Astra Suite for the university. Coordinates with academic department scheduling representatives and Deans on production of course schedules each term. Assures publication of course schedule is made available to faculty staff and students on a timely basis. Serves as Ad Astra trainer to campus community in appropriate use of Ad Astra and use of classroom resources.
Serves as main point of contact for all Ad Hoc Event Scheduling that require classroom and/or computer lab resources. Communicates to UPD and SSC for unlock and HVAC needs.
Assists Planning Analytics Institutional Research & Strategic Initiatives (PAIRS) as appropriate with reporting or data extraction for reporting class and lab room utilization and with final class schedule of all courses as required by Texas Higher Education Coordinating Board.
Works with campus stakeholders to assure prompt room scheduling for events assuring academic needs are not compromised. Ensures all scheduling issues are resolved.
Oversee campus communication and Registrars Office marketing campaigns by maintaining targeted initiatives to effectively engage the customer base through channels such as email text messaging social media and virtual platforms.
Manage strategic branded communication efforts to cultivate strong outreach initiatives and interactions and ensure timely responsiveness from team.
Assess strategies and best practices for enhancing communication efforts.
Oversees and maintains relevant sections of the Registrar websites. Produce reports as directed by AVP-University Registrar.
Functional Area 2: Administrative
Percent Effort: 20%
Communicates with Deans Assistant Deans Department Chairpersons Faculty Staff on scheduling processes compliance and training opportunities.
Oversees development opportunities in areas of Ad Astra scheduling and communication campaign
Assist in coordinating with academic departments in scheduling representatives and Deans on production of course schedules each term and ensure publication of said classroom schedule is made available to faculty staff and students on a timely basis.
Conduct presentations / classes on various processes and policies of the University Registrar to include course creation FERPA and general Banner training to staff. Create process documentation and instructional materials.
Functional Area 3: Supervisory Management
Percent Effort: 10%
Directly supervises (2) Records Specialists.
Provide ongoing professional development opportunities and regular feedback through the performance evaluation process.
Enforces federal state Texas A&M University and office laws and policies. Maintain strict confidentiality of student and university information adhering to FERPA and other applicable regulations. Serve as a university resource and/or contact on issues relating to confidentiality of student education records as it relates to daily operations as a back to the Associate and AVP-University Registrar.
Functional Area 4: Other
Percent Effort: 5%
Assists or serves as lead for special projects such as process and/or technology implementations for course scheduling predictive analytics and communication.
Assists with commencement ceremonies and other organized gatherings. Assures appropriate resources are procured and scheduled.
Serves on various administrative or academic committees as directed by the AVP-University Registrar.
Assures project come in on time and on budget.
Establish standards for approving access to scheduling software and communication management applications.
Perform other duties as assigned.
QUALIFICATIONS
Bachelors degree.
Five (5) years experience in related field.
Additional education may be used as a substitute for the minimum experience requirement:
Masters degree and three (3) years experience in related field.
Intermediate skills in Microsoft Office Suite (Word Excel PowerPoint and Outlook) DegreeWorks and ARGOS.
Knowledge of FERPA and student privacy laws.
Strong communication skills both written and verbal to be able to communication effectively with Deans Assistant Deans Department Chairpersons Faculty Staff and Students regarding registrar policies and procedures.
Ability to maintain the utmost confidentiality.
Demonstrated ability to work in a fast-paced office ensuring timeframes and responsibilities are met.
Exceptional follow-up and follow-through skills as well as ability to plan organize and control large and small projects through to completion.
Ability to analytically solve simple and complex problems and to quickly learn and assimilate new systems and information.
Ability to manage work projects from start to finish and to work with minimum supervision as well as to accept directions on given assignments.
PREFERRED QUALIFICATIONS
Masters Degree in Higher Education Management.
Six (6) or more years of direct experience in a Registrars office that services a campus of equal or greater complexity of a 10000-student population campus.
Knowledge of Banner Student Information System 8.0 or greater.
SALARY: Up to $4750.17 Monthly ($57002 Annual Approximately)
BENEFITS (rules policies eligibility apply)
Medical
$0 - $30 per month for Employee Only coverage after university contribution ($920 value).
Up to 83% of premium covered by the university:
Employee and Spouse
Employee and Children
Employee and Family coverage
Dental & Vision
Life Insurance Accidental D&D Long Term Disability Flexible Spending Account and Day Care Spending Account
ON-CAMPUS WELLNESS OPPORTUNITIES
Counseling Work Life Assistance Financial Resources and Legal Resources
Public Loan Forgiveness
Book scholarships
100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
8 hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.
All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Employment Type
Full-Time
