Legal Administrative Assistant Emerging High-Growth Companies

Legal Administrative Assistant Emerging High-Growth Companies Group
Location: Downtown Vancouver Hybrid (2 Days WFH Optional after probationary period)
Compensation: $55000 $68000 annually

Our client a prominent national business law firm is currently seeking a Legal Administrative Assistant (LAA) to join their collaborative and high-performing Emerging High-Growth Companies group in their Vancouver office. This is an excellent opportunity for a motivated administrative professional to work alongside a close-knit team that values mentorship organization and positive workplace culture.

Key Responsibilities:

• Provide proactive administrative support to a group of legal professionals (associates) including calendar and email management electronic filing and follow-up on actionable items.
• Coordinate and manage legal files in a data management system (iManage) and collaborate with other legal assistants as required.
• Assist with time entry and tracking ensuring timely release of dockets and follow-up on outstanding entries.
• Manage new file openings including New Business Intake (NBI) and Know Your Client (KYC) procedures.
• Support billing functions: generate and edit pre-bills assist with client inquiries and liaise with internal billing and collections teams.
• Assist with document formatting audit responses closing books and creating internal/external presentation materials.
• Support client development efforts by maintaining lawyer bios and updating internal CRM tools.
• Coordinate travel accommodation internal/external meetings and CPD tracking for legal professionals.
• Act as a first point of contact for clients and internal stakeholders maintaining discretion and professionalism at all times.

Qualifications:

• Minimum 1 year of experience as a legal assistant ideally in corporate/commercial law (experience with M&A and finance considered a strong asset).
• Strong organizational and multitasking skills with a proactive mindset.
• Proficiency with Microsoft Word Excel PowerPoint; experience with iManage is an asset.
• Strong communication skills attention to detail and the ability to manage competing priorities under pressure.
• Positive team-oriented attitude with a willingness to learn and take initiative.

Culture & Fit:

Our client places a high value on teamwork fit and attitude. They are looking for someone who is:

• Bright eager to learn and thrives in a fast-paced busy administrative role.
• Collaborative adaptable and capable of managing multiple priorities without becoming overwhelmed.
• Someone who values structure training and enjoys being part of a professional respectful and supportive environment.

Why This Role

• Join a highly collaborative and friendly team of LAAs.
• Work closely with associates in a dynamic practice focused on startups and high-growth companies.
• Receive hands-on training and mentorship including pairing with experienced assistants during onboarding.
• Benefit from a hybrid schedule with encouragement to spend more time in the office during initial months for optimal integration.
• Experience a culture where contributions are respected.

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