FT - Judicial Assistant I - Justice Court Division

JUDICIAL ASSISTANT I

Department: Management Services

Division: Justice Court

Pay: GRADE 115: $40643.95 - $58933.73 Annual Salary ($19.54 - $28.33 Hourly).

FLSA Status: Non-Exempt Full-Time Eligible for Benefits 40 Hour Work Week.

GENERAL PURPOSE

This position performs a variety of routine and complex clerical duties to maintain comprehensive records reports accounts or files related to activities of the Ogden City Justice Court. This position is under the direct supervision of the Assistant Court Administrator.

EDUCATION & EXPERIENCE REQUIREMENTS

• At least one year of clerical work experience; court or legal experience preferred.
• High school diploma or its equivalent.
• Any combination of experience and education that would likely provide the required knowledge and abilities may be qualifying.

ESSENTIAL JOB FUNCTIONS

• Performs functions of a cashier when called upon accepting posting processing and verifying payments credits and other financial transactions.
• Performs accounting functions ranging from balancing daily work to processing unusual and complex financial transactions.
• Maintains comprehensive index files forms reports and/or records
• Operates computer terminal to input and retrieve information related to statistics records reports accounts and services.
• Greets the public over the counter and on phones; responds to questions related to judicial services and functions (cases bail warrants payments and appointments).
• Maintains official court dockets and associated papers; posts official entries reflecting pertinent facts financial records and judgments related to disposition of each court case; maintains a suspense file on all pending court cases including financial matters related thereto.
• Schedules arraignments pre-trial and other pre and post judgment hearings as well as jury and non-jury trials; prepares and maintains the court calendars of these events keeping the judge advised of all court schedules and delinquent cases.
• Coordinates and tracks community service ordered by the judge.
• Scans documents into CORIS and process documents in WorkSpace.
• Able to clerk video court and/or small claims court; prepares and processes minutes for signature.
• Opens reviews and distributes mail for the court.
• Maintains liaison and communications with agencies associated with criminal justice system such as Police Department bail bondsmen prosecuting attorney offices private probation providers public defenders adult probation other justice courts and other city offices.
• Prepares assembles and checks materials for each court session.
• Establishes and routes case files.
• Prepares and routes notices according to required procedures.
• Arranges prisoner transportation to and from court.
• Performs follow-up work subsequent to court sessions.
• Issues judicial orders.
• Posts information generated during court sessions to case files.
• Prepares and routes certified copies.
• Issues stay dates; issues and recalls bench warrants.
• Pick-up orders and commitment orders.
• Processes expungements criminal and small claims appeals.
• Issues and enters information pleadings motions summons subpoenas minute findings judgments and orders made by the courts.
• Maintains tickler files to monitor when payments are due end of six-month probation etc.
• Contact with public regarding citations criminal and small claim actions.
• Participate in safety and risk management activities; take action to reduce liability to the city.
• Attendance and punctuality are essential functions of this position. Employee is required to work as a team and frequently meet with co-workers and supervisors; employee is required to communicate in-person with the public during office hours; and employee is required to use on-site equipment.
• Perform other related duties as required/assigned.

OGDEN CITY BENEFITS

• Language Pay
• Longevity Pay
• Holidays
• Sick Vacation and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- Computer Bike & Exercise equipment loans when available
• Wellness Program
• Tuition Reimbursement

FULL JOB DESCRIPTION ATTACHED AS PDF