Anticipated Executive Secretary to the Director of Student Services(260 Days)

POSITION: Anticipated Executive Secretary to the Director of Student Services (260 Days)

$22.54/hr 40hrs/wk

BUILDING: Administration Office

Key Responsibilities:

Administrative Support

• Perform daily clerical tasks including answering phones scheduling appointments typing correspondence preparing meeting agendas and maintaining organized filing systems.

Student Records Management

• Fulfill student records requests particularly for students transferring out of the district.
• Coordinate with staff to ensure accurate updates in student information systems.

Financial Oversight

• Process departmental purchases upon approval by the Director.
• Prepare check requests and reconcile monthly VISA statements.
• Track consortium billing and generate invoices to participating districts.
• Manage curriculum and inventory ordering for the department.

Data Systems Management

• Maintain and update school-based data systems (Special Programs and PIMS).
• Generate reports and ensure data accuracy and integrity.
• Assign and manage caseloads and staff permissions within the Special Programs system.

Staff Coordination

• Support onboarding of contracted staff manage contracts and departmental budgets.
• Oversee curriculum materials and inventory for special education personnel.
• Manage access to online curriculum accounts.

Paraprofessional Assignment Tracking

• Maintain and update spreadsheets detailing paraprofessional assignments across the department.

Training and Meeting Management

• Enter training events into the MLP system track attendance and rosters.
• Participate in required departmental meetings and trainings.

Interview and Calendar Coordination

• Schedule interviews for special education staff.
• Assist with calendar management as needed.

Other

• Other duties as assigned

Qualifications:

Experience

• Minimum of two years of experience as a secretary or in a similar administrative role.

Education

• High school diploma or equivalent required.

REQUIREMENTS: Act 24 Arrest/Conviction Certification; Act 34 Criminal Clearance; Act 151 Child Line Clearance; Act 114 FBI Fingerprinting Security Clearances; Act 168 Sexual Misconduct/Abuse Disclosure Release and SafeSchools Training

AVAILABLE: June 10 2025

CONTACT: Mrs. Michelle Sarokon

Executive Secretary to the Superintendent

540 W. North St.

Carlisle PA 17013

The Carlisle Area School District is an equal opportunity education institution and will notdiscriminate on the basis of race color age creed religion gender gender-identity sexual orientation ancestry national origin marital status pregnancy disability or any other status protected by law in its activities programs or employment practices as required by Title VITitle IX and Section 504.

No person shall on the grounds of race color age creed religion gender gender-identity sexual orientation ancestry national origin marital status pregnancy disability or any other status protected by law be excluded from participation in or be subjected to discrimination in any program or activity funded in whole or in part by federal funds. Discrimination on the basis of sex or religion is also prohibited in some federal programs.

For information regarding civil rights or grievances procedures services activities andfacilities that are assessable to and usable by handicapped persons contact:

Mr. Michael R. Gogoj

Title IX Coordinator

540 West North Street

Carlisle PA 17013

Lisa Slover

Section 504 Coordinator

Director of Student Services

Office Address 623 West Penn Street

Carlisle PA 17013

ext. 17815