Administrative Assistant

What part will you play If youre looking for a place where you can make a meaningful difference youve found it.

The work we do at Markel gives people the confidence to move forward and seize opportunities and youll find your fit amongst our global community of optimists and problem-solvers. Were always pushing each other to go further because we believe that when we realize our potential we can help others reach theirs. Join us and play your part in something special! The Administrative Assistant provides support to the CTO and/or assigned members of the IT leadership team including but not limited to preparing revising and developing documents; maintaining and/or monitoring calendars files e-mails deadlines and appointments; making travel arrangements; procuring supplies and processing invoices; coordinating meetings; acting as a liaison to other departments; and completing assigned projects.

Job Responsibilities

• Partner with CTO and/or assigned members of the IT leadership team maintaining frequent contact with internal and external clients.
• Has responsibility for the smooth functioning of meetings and correspondences involving CTO and/or assigned members of the IT leadership team.
• Manages deliverables to CTO and/or assigned members of the IT leadership team and provides any necessary reporting.
• Creates and edits presentations documents and reports for the IT leadership team as required.
• Serves as first person visitors and callers speak to when contacting assigned executive; demonstrate poise and exceptional interpersonal skill.
• Coordinates travel arrangements for assigned CTO and/or assigned members of the IT leadership team if applicable including airline hotel car rental driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able.
• Manages expense reporting process for CTO and IT leadership team.
• Manages and maintains assigned Outlook Calendars to ensure meetings are booked accurately rescheduled as needed and remind assigned executive of meeting times and meeting locations to maximize the use of assigned executives time. Acts as gateway to the CTO to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the CTOs effectiveness and time.
• Plans organizes and facilitates meetings special events activities catering needs etc. Ensures cost effective and proper allocation of resources materials and an effective support system to fulfill customers needs.
• Handles requests for information conducting research preparing correspondence agendas handouts expense reports statistical reports presentations arranging conference calls etc.
• Stay current and knowledgeable of business operations and in areas of expertise in order to handle inquiries to the appropriate Markel IT leadership team member for resolution and to elevate customer service levels.
• Maintain office supplies inventory by checking stock to determine inventory level on all occupied floors in Richmond 4501 buildings; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Other duties as assigned by CTO and/or members of the IT leadership team.

Education

• Bachelors degree preferred.

Work Experience/Skill Set

• 2 years experience in an administrative assistant role.
• Experience working in an IT organization preferred
• Proficient in Microsoft Office Suite (Excel Word PPT Sharepoint)
• Excellent written verbal and interpersonal communication skills including presentations who can assist with developing an overall communication plan
• Maintain the highest integrity and confidentiality
• Strong organizational skills managing and prioritizing multiple assignments with ease
• Ability to gather and summarize information for reporting purposes.
• Experience working in a team-oriented collaborative environment
• Works under general supervision of senior level management
• Ability to recognize and problem solve issues with limited/no supervision.
• Regular predictable reliable onsite attendance is required

#LI-Hybrid

#LI-SY

US Work Authorization

US Work Authorization required. Markel does not provide visa sponsorship for this position now or in the future.