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Type of Position:

Job Type:

Institution Name:

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock we prepare our more than 8900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission UA Little Rock is a driving force in Little Rocks thriving cultural community and a major component of the city and states growing profile as a regional leader in research technology transfer economic development and job creation.

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Department:

Summary of Job Duties:

Qualifications:

REQUIRED EDUCATION AND EXPERIENCE:

Associates degree in Business or Finance from an accredited university or in place of a degree four (4) years of relevant experience; and a minimum of two (2) years of experience in procurement bookkeeping basic accounting billing asset accounting travel or related experience.

JOB DUTIES AND RESPONSIBILITIES:

• Support both general campus purchasing and specialized procurement of promotional and licensed merchandise in compliance with university state and UA System requirements.

• Process purchase orders in Workday ensuring all required documentation including quotes and contracts is complete and accurate.

• Review purchase requests to determine if a term contract is appropriate.

• Assist in developing new contracts or preparing product history sheets and specifications.

• Prepare specifications for competitive and competitive sealed bids; manage the bid process including bid openings evaluation criteria and supplier communications; evaluate bids and award purchases based on cost quality and delivery timelines.

• Identify and notify appropriate suppliers for bid opportunities; establish and maintain qualified bidder lists.

• Collaborate with suppliers to source and develop products that meet departmental needs with an emphasis on promotional and licensed items that comply with university branding standards.

• Evaluate select and purchase goods at the most favorable pricing ensuring compliance with quality and quantity specifications.

• Coordinate order fulfillment monitor shipments and resolve issues related to invoicing product returns or delivery discrepancies.

• Maintain and monitor supplier ordering accounts and catalogs for commonly purchased goods and services.

KNOWLEDGE ABILITIES AND SKILLS:

• Knowledge of purchasing principles procedures and methods

• Knowledge of state and university purchasing laws and regulations

• Ability to research and draft clear concise and competitive purchasing specifications and evaluate product acceptability and/or quality

• Ability to perform basic mathematical computations

• Ability to maintain accurate and systematic procurement records

• Ability to establish and maintain effective working relationships with purchasing agents/officials vendors and manufacturers

• Excellent written and verbal communication

Additional Information:

This position is designated as non-critical and is not required to report to campus during emergencies or inclement weather unless otherwise notified. Remote or hybrid work arrangements may be considered under the UALR Remote Work Policy and must be approved. Any remote work agreement is subject to change based on operational needs and university policy updates.

Special Instructions to Applicants:

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions there may also be a financial (credit) background check a Motor Vehicle Registry (MVR) check and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential non-discriminatory manner consistent with state and federal law.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible: