Guidance Administrative Associate PC 1919
Guidance Administrative Associate PC 1919
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Job Description
This position will be avaliable for the 2025-2026 School Year
Position Title: Guidance Administrative Associate Intermediate
Pay Grade: 10 Period of Employment: 11 months
Description Approved/ Revised: 06/2024 FLSA Status: Non-Exempt
Supervised by and/or Reports to: School Administrators
General Responsibilities: Ensures that the management and organization of the student records is done in a professional timely and competent manner.
Essential Duties:
(This list is intended solely as an illustration of the various types of work performed. The omission of specific duties does not exclude their addition if they are similar to or a logical extension of the position.)
- Maintains student records.
- Receives all incoming calls and directs parents and community members.
- Exhibits excellent public relations skills with parents students and staff.
- Provides information support and assistance to school counselors.
- Furnishes general information regarding Mayfield Intermediate or Baldwin Intermediate to visitors parents students staff and the community.
- Gathers data and information for reports such as the monthly grade distribution withdrawals and enrollment reports grades at 9 weeks interims and report cards.
- Generates accurate enrollment figures on a day-to-day basis.
- Inputs the data of all new enrollments and withdrawals into the student database system.
- Maintains orderly storage of all student files which include those of current students and withdrawals.
- Manages and tracks student absences and processes student absence letters.
- Processes new cumulative folders and requests records for new students.
- Completes the withdrawal process for students and prepares related documentation.
- Communicates with Transportation when a student moves into the city limits and needs to provide proof of residency when a Special Education student is not on the afternoon bus or if a student is missing.
- Posts and files all test results.
- Serves as a member of the Crisis Response Team.
- Performs other duties as required.
Requisite Knowledge Skills and Abilities:
- Skilled at compiling data in an organized manner and disseminating results as needed.
- Must possess excellent customer service skills able to work well with students parents and staff.
- Extensive knowledge of school policies and procedures.
- Strong computer and clerical skills.
- Ability to maintain confidentiality.
- Adept at multi-tasking working well on a deadline initiating tasks and working independently.
- Knowledge of PowerSchool (student database) preferred.
- Organized and able to prepare and maintain accurate records.
- Exercises appropriate judgment in a variety of situation including crisis situations.
Requisite Education and Experience:
- Must possess a high school diploma or equivalent (GED).
- A minimum of three (3) years of clerical experience in a school setting and experience with student records is preferred.
Physical Requirements:
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see read talk hear handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment such as but not limited to: a personal computer calculator copier and fax machine. Some climbing stooping kneeling crouching reaching standing walking pushing pulling lifting grasping or repetitive motions required.
Manassas City Public Schools (MCPS) does not discriminate in employment nor in the provision of educational programs services and activities on the basis of race color religion national origin sex gender identity sexual orientation pregnancy childbirth or related medical conditions age marital status veteran status disability genetic information or any other basis prohibited by law.
This job description is intended to accurately reflect the position activities and requirements. It is neither intended to be nor should it be construed as an all-inclusive list of the responsibilities skills or working conditions associated with the position. The administration reserves the right to modify assign or remove duties as necessary.
Required Experience:
IC
Employment Type
Full-Time
