Regional Finance Office Lead
Regional Finance Office Lead
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1 Vacancy
Job Description
At Infobip we dream big. We value creativity persistence and innovation passionately believing that it is through teamwork that we can all reach greater heights.
Since 2006 we have been innovating at the edge of technological possibilities and are now shaping global communications of the future. Through 75 offices on six continents Infobips platform is used by almost 80% of the population making it the largest network of its kind and the only full-stack cloud communication platform globally.
Join us on our mission to create life-changing interactions between humans and online services with new and unseen solutions.
Why is the Regional Finance Office Lead important to Infobip As a Regional Finance Office Lead youll be contributing to Infobips organizational efficiency communicating and coordinating with different departments as well as internal and external stakeholders daily. This position reports to the Regional Head of Finance who is also in the Chicago office. We are seeking an energetic self-motivated and reliable professional who can deliver individual goals while contributing to the overall team objectives.
Youll have the opportunity to work with other regional support admin staff and different departments across the organization. Ultimately the Regional Finance Office Lead will help improve the companys day-to-day operations and logistics.
This is a part-time (20 hours per week) and onsite position.
Key responsibilities:
Facilities Management
Serve as the point of contact for building management and vendors
Manage office access
Support logistics for shipping receiving and storage (e.g. handling office furniture moves or shipments or equipment storage room management)
Vendor & Service Coordination
Work with service providers (e.g. cleaning travel agencies shipping companies)
Obtain and compare quotes for services (like office furniture shipping or travel)
Travel & Event Coordination
Travel Services Management (incl. air travel management hotel reservation planning restaurant/catering planning)
Book travel or work with travel agencies to find the best rates
Assist in planning internal meetings events conferences or team offsites
Assist with visitor arrangements
Administrative Support
Greet visitors and handle incoming calls
Manage physical mail and deliveries incl. office intakes & receipt signatures bank lockbox checks deposits initial & preliminary payment deposit reconciliations with our Billing (AR) & Invoicing (AP) teams etc.
Support onboarding/offboarding processes (ID badges desk setup etc.)
Notary Services management (incl. commercial contract final reviews and appropriate distribution to all related parties & stakeholders)
Community relationship management & charitable donations (incl. tax write-off certificates)
Budget & Expense Support
Assist with budget reporting or expense tracking (especially of key third-party vendors & suppliers as well as identified strategic NAM groups & functions)
Manage the first layer of review and approval process of NAM employee expense reimbursement reports
Qualifications
4-6 years of experience in office management and administration supporting a fast-paced B2B tech company is a plus; Bachelors degree preferred
Ability to act autonomously work with minimal supervision and lead by example
Must be knowledgeable and skilled in Microsoft Suite (Outlook Excel Word PowerPoint)
Hold a high level of professionalism
Excellent time management skills
Hold a high degree of confidentiality when handling sensitive information
Customer-service oriented with the ability to build relationships with employees management vendors and clients
High-energy self-starter with exceptional interpersonal communication and organizational skills
Strong problem-solving & detail-oriented skills and a desire to improve processes and procedures
Additional Information
Why do our employees choose us (and stay)
Opportunity Knocks Often Being a part of a growing company in a growing industry We challenge you to grow! Whether its horizontal vertical or angular we want to support the path that you want to carve.
Never a Dull Moment We work with powerful companies with great impact which pushes us to work on the highest possible level. Work on uncharted challenges and push boundaries on a daily basis.
Great Environment Passion creativity and persistence are the drivers of our company.
Pay & Perks - For the part-time Regional Finance Office Lead this role pays a fixed rate of $28-$33 per hour
Infobip employees are people with diverse backgrounds characteristics and experiences that share the same passion and talent that helps us achieve our mission. Thats why Infobip is committed to creating a diverse workplace and is proud to be an equal-opportunity employer.
All qualified applicants will receive consideration for employment without regard to race color ancestry religion age sex sexual orientation gender gender identity national origin citizenship disability veteran status or any other part of ones identity.
Employment Type
Part-Time
