Assistant Director of Conference and Event Management
Assistant Director of Conference and Event Management
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Job Description
SUPERVISION RECEIVED: Executive Director of Conference and Event Management
SUPERVISION EXERCISED: Student Workers Including: Haupert Union Event Technician Student Staff and Haupert Union Summer Conference Assistants
POSITION SUMMARY: The Assistant Director of Conference and Event Management assists coordinates and executes events focusing on student lead campus initiatives to support a strategic comprehensive event management program. This position will be trained on the technology aspects on campus (microphones screens touchpanels etc) and may be asked to support events with technology. This position supports approvals of campus reservations as well as assistance with the management of the Haupert Union Building.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Support and assist in the implementation of a comprehensive external event management process.
- Act as an administrator for online event management software (including Social Tables and 25Live) and work with campus partners to determine event reservations and setup needs for basic and complex events including but not limited to workshops seminars board meetings conferences performances programs and exhibitions.
- Partner with Facilities Media Services Campus Police and Catering to coordinate event logistics.
- Provide assistance with tracking and reporting of event management performance metrics to monitor progress towards strategic initiatives while measuring the effectiveness of programs and services.
- Partner with event staff on maintaining the daily operation of the Haupert Union Building including facility usage aesthetics policies procedures and practices.
- Support and troubleshoot any technology
- Provide organizational assistance for large University events. This includes large campus events such as Commencement New Student Orientation and Heritage Day.
- Select train supervise and evaluate the Haupert Union Building student staff event technicians and summer conference assistants.
- The nature of this position requires weekend and evening hours.
- Complete other duties as assigned.
QUALIFICATIONS:
- Bachelors degree required ideally in an appropriate field and 1-3 years of professional experience in event management and/or student union operations preferred.
- Skills or experience in conference services student staff supervision leadership development community development conflict resolution and a commitment to student learning and the student life profession with the desire to maintain an active involvement with students and parents as well as faculty campus administrators and external partners is preferred.
- Willingness to take on additional responsibilities based on previous experiences or institutional needs is expected.
TO APPLY: Qualified candidates should attach their cover letter and resume to their online application by clicking Apply attach documents as a PDF file.
ABOUT THE DIVISION OF STUDENT LIFE:
The Division of Student Life strives to advance the educational mission of the University by recognizing affirming and promoting the development of the whole student in a campus climate that is at the same time challenging and supportive. We do this by asking students and ourselves to always reflect on the following questions: Who am I How will we learn from each other What is our responsibility to the world
Staff in the division commit to the following core values as we carry out our mission:
- Student Centered: Empower one another to keep students as the focus of all decisions made and services provided by reflecting on the question: Is this choice in the best interest of Moravian students
- Collaboration: Cultivate intentional productive and respectful partnerships by reflecting on the question: How will including others lead to shared success
- Inclusivity: Embrace diversified experiences perspectives and values by reflecting on the question: Are we advancing our commitment to equity and justice in our community
- Community Focused: Modeling compassion and empathy with our community partners by reflecting on the question: What is our impact on the world
- Transparency: Sustain trust and confidence through open and honest communication by reflecting on the question: Are we engaging explaining and clarifying expectations
Moravian University will not sponsor applicants for a U.S work visa for this position.
Moravian Universitys mission is to prepare individuals for reflective lives and leadership in a world of change. In support of this mission we are dedicated to fostering an educational and professional environment that is enriched by individuals of varied backgrounds experiences and perspectives.
As part of Moravian Universitys institutional values all employees contribute to upholding our Community Standards and Expectations which emphasize respectful engagement accountability inclusion and lifelong learning.
Moravian University is an equal opportunity employer and does not tolerate discrimination harassment or retaliation against any applicant for employment or admission on the basis of a characteristic protected by federal state or local laws. Please see Moravian Universitys Equal Opportunity and Title IX nondiscrimination statement for additional information.
Please visit to review benefits offered at Moravian University*
WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job. The individual is routinely exposed to indoor conditions and outdoor weather and temperature extremes and moderate noise level.
We welcome applicants of all abilities and are dedicated to fostering an inclusive work environment. If you need any accommodations during the hiring process or in your role we encourage you to reach out to Human Resources at or 610.861.1527. View the standard physical demands for positions at Moravian University.
The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.
Required Experience:
Director
Employment Type
Temp
