Office & Admin Specialist Int - Administrative Assistant (AA25212)

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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Salary Range:

Part-Time (80%)

Job Description

This position assists the TRIO pre-college programs of Educational Talent Search (ETS) and Upward Bound (UB) Directors and advising staff in carrying out the responsibilities for the efficient operation of the federally funded ETS and UB programs. This position provides support for coordinating program communications general office oversight marketing materials processing applications maintaining budget processing assistance with coordinating program events data base maintenance and assistance with reporting and documenting in compliance with federal state and university regulations; and will perform other duties as assigned. This position does not have the option to telework and will serve both programs with tasks as needed. Split is 70% ETS and 30% UB. At the request of the Administrative Assistant there may be consideration for reduced summer hours if desired.

Salary Range: $20.45 - $27.12 / hourly

Minimum Qualifications

• Customer Service: Customer services skills sufficient to actively listen understand needs and provide accurate information with appropriate alternatives in a timely thorough courteous respectful and professional manner in person over the phone and in writing.

• Communication: Written and verbal communication skills sufficient to write prepare and edit materials such as memos procedures reports presentations etc. and clearly explain discuss communicate and present complex ideas regulations policies and procedures to students parents staff and senior managers.

• Computer: Skill in MS Word Access and Excel and other software applications to prepare create format edit print save and/or attach a variety of documents including emails memos reports letters presentations spreadsheets tables charts graphs in an efficient and timely manner.

• Organizational skills: Organizational skills sufficient to work in fast paced environment and manage multiple projects and stay focused through frequent interruptions while still delivering results and meeting deadlines

Preferred Qualification

• Demonstrated commitment to fostering a diverse working and learning environment
• Extensive experience with Excel and knowledge of full Microsoft office suite
• Experience with budget records purchasing contracts and workflow
• Ability to embrace changes in technology campus resources and personnel the adjustment of office priorities and responsibilities and integrate changes into current procedures and operations
• Demonstrate ability to exercise initiative flexibility and effectiveness in solving problems while working within the boundaries of program and university guidelines
• Knowledge of bookkeeping practice and procedures
• Skills in desktop publishing or other sources of design to create program materials

Other Requirements

Work safely at all times which includes but is not limited to participating and completing all required safety trainings as well as performing all job tasks in accordance with Minnesota State University Mankato policies and procedures utilizing appropriate tools equipment and personal protective equipment.

The Minnesota State University Mankato Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the schools policies procedures and programs concerning safety and security. Three years worth of statistics are included for certain types of crimes that were reported to have occurred on-campus or in other University affiliated locations. This report is available online at: may also request a paper copy from University Security at or by emailing .

This position requires a passing background check under Minnesota Statutes 299C.60 to 299C.64 Minnesota Child Protection Background Check Act. It is expected that the employee maintains the ability to pass applicable background check throughout employment. It is the employees responsibility to notify the supervisor no later than the beginning of your next shift of any charges allegations convictions that may impact their standing under the applicable background check.

Work Shift (Hours / Days of work)

Mon./Tues./Thurs./Fri.

8:00 AM - 4:30 PM

Telework (Yes/No)

No - Based upon this positions essential functions it does not have the option of telework. Telework

About

More than 1600 talented faculty staff and 1600 student employees with a wide variety of skills and backgrounds support university operations every day. Our faculty and staff enjoy excellent benefits a team environment and challenging careers. As an affirmative action/equal opportunity institution we are committed to supporting the continued growth of our diverse community.

Destination 2030 the Universitys strategic plan announced by President Edward Inch in August 2023 commits the University to making transformative strides in four main areas: being a lifelong provider of access to an equitable and affordable education; being a leader in transformational learning generating inspired action; being a nimble and innovative steward of resources; and being a community of care built upon diversity inclusion and belonging.

Benefits Information:

At Minnesota State we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays Vacation Time Sick Time six weeks of Paid Parental Leave low cost medical and dental insurance with low deductibles ($250 - $1500) a Pension Plan 457(b) and 403(b) retirement plans and other retirement investment options pre-tax medical and dental expense (with roll-over option) and dependent care accounts employer paid life insurance short and long term disability as well as professional development and a tuition waiver program for employees and their dependents etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date: