Program Assistant II for Chief Nursing Officer - Fort Logan (S. Denver)
Program Assistant II for Chief Nursing Officer - Fort Logan (S. Denver)
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$ 57708 - 92340
1 Vacancy
Job Description
Department Information
- This position is open to current Colorado residents only.
The Colorado Mental Health Hospital in Fort Logan (CMHH-FL) is one of two state hospitals serving our community. The vision of CMHHIFL is to provide the highest quality mental health services to persons with complex serious and persistent mental illness within the resources available. Our mission is to support those individuals in achieving their recovery goals and reaching their full potential. CMHHIFL provides inpatient treatment to adult patients generally between the ages of 18-59. The hospital currently has 138 adult inpatient beds and over six treatment milieus serving civil and forensic individuals. Medical services occupational therapy neuropsychological-rehabilitation services and trauma-informed care services are available for all patients throughout the hospital.
Through our core values listed below CMHH-FL staff is committed to:
- Individual dignity and respect
- Person-centered evidence-based care
- Trauma-informed recovery
- Multidisciplinary collaboration
- Diversity and inclusion
- Strong family and community partnerships
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Description of Job
- This is NOT a remote or hybrid position. The candidate is expected to be in person at Colorado Mental Health Hospital in Fort Logan.Purpose of this position:
Nursing Administration exists to provide professional effective efficient and appropriate communication channels ensure nursing standards are met and to continuously improve nursing care to achieve the mission of the Colorado Mental Health Institute at Fort Logan (CMHIFL) established by legislative statute to receive evaluate and provide treatment for persons with mental disorders with the highest quality of services and professional standards possible consistent with available resources.
Primary Job Duties:
Administrative Support and Timekeeping:- Provides administrative support for the Chief Nursing Officer.
- Develops and implements plans and procedures to ensure that workload operational requirements deadlines and expectations are being met by the CMHIFL Chief Nursing Officer (DON).
- Manages calendars and develops and maintains filing systems to secure and access information efficiently.
- Coordinates and schedules department meetings preparing materials and notices prior to meetings.
- Organizes and prepares agendas consistent with department goals in coordination with the Chief Nursing Officer. Documents proceedings and maintains minutes for specific nursing department meetings and disseminates information in a timely manner.
- Supports completion of actions items. Stores minutes and department documents in appropriate computer folders and files.
- Oversees and tracks documentation for personnel issues for the Chief Nursing Officer.
- Provides administrative support and prepares and sends correspondence in accordance with Personnel Rules.
- Manages timekeeping for specific employees under administrative leave or other personnel actions.
- Maintains all personnel and confidential files ensuring that training records performance plans/evaluations and other needed information is current.
- Schedules supervisees for mid-year and final PMAP evaluations. Manages timekeeping functions for Nursing Administration Nurse Managers Nursing Supervisors and team Administrative Assistants.
- Utilizes the Kronos timekeeping system reports hours worked shift time leave usage and other related timekeeping issues including processing appropriate paperwork for leave time in accordance with CDHS requirements and submits administrative leave reports as required.
- Ensures timekeeping activities are completed in a timely manner and documentation is collected and signed.
Policies and Procedures:- Independently manages the maintance of all policies and procedures for the Nursing Services.
- Cross references Nursing Policies and Procedures with Hospital Policies and Procedures and assures that updates are integrated and consistent with both.
- Tracks origination dates and renewal dates and assures that policies and procedure are reviewed and updated per regulatory standards.
- Develops recommendations for administrative changes to policies and procedure based on identified trends and activities in the department.
Position Management and Interface with Human Resources:- Independently develops and coordinates processes to track all positions and vacancies in the Nursing Department.
- Monitors and reports on trends and vacancy rates.
- Maintain files of current position descriptions and posting to promptly post and fill positions.
- Work closely with Human Resource Department staff to coordinate the posting and filling of all vacancies in a timely manner. Completes final processing of all HR requests.
- Serves as the Super User for the electronic clearance system to fill positions. Submits and tracks salary justification letters per CDHS Fiscal Guidelines and CDHE policies.
- Develops system for tracking reviews for accuracy and coordinates with Personnel on questions/issues.
- Coordinate and arrange for candidates Health Screens with Employee Health. Coordinates on-boarding activities with the Human Resource Department.
- Schedule New Employee Orientation for new employees ensuring they have their schedule and essential information to start.
- Creates systems and tracks the completion of requirements to ensure that each employee is ready to assume duties.
Data Collection Auditing and Reporting:- Coordinates audit processes consistent with the auditing schedules.
- Collects the data and creates reports.
- Tracks deadlines and completes processes in a timely manner.
- Provides back-up for the Program Assistant I in completion of reports.
Other duties as assigned- Provides excellent customer service to both internal and external customers answering questions providing information and resolving issues as they arise. Responds to requests for information.
- Provides coverage for duties of the Program Assistant I for Nursing Services including timekeeping for the internal float pool and invoices for the contract agency staffing.
- Other duties as assigned.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Minimum Qualifications:
Experience Only:
Five (5) years of relevant experience in an occupation related to the work assigned to this position
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years
Preferred Qualifications:- 5 years of office management experience including data management and analysis administrative support budget management developing financial projections timekeeping inventory management and customer service.
- Advanced experience and skill in collating organizing analyzing and disseminating large amounts of information with accuracy and clarity including identifying patterns and trends in addition to the development of reports to include graphs charts and tables.
Highly proficient in Microsoft applications (Word Excel PowerPoint) and Google applications (Mail Drive Docs Sheets etc.)
- Excellent oral and written communication skills including grammar spelling and editing skills and experience developing professional correspondence
Superior organization customer service and interpersonal skills
Ability to independently synthesize and organize data into a logical impactful presentable format
Compulsive attention to detail accuracy and recordkeeping practices.
Strong critical thinking and analytical skills with the ability and flexibility to learn new systems processes and policies/regulations/protocols
Experience leading other administrative staff
Demonstrated ability to prioritize multitask and meet deadlines with minimal direction and on behalf of executive leadership
Conditions of Employment:- Standard Background check: CBI name check ICON Colorado court database Medicare fraud database Reference checks Professional
- In-person position (this is NOT remote/hybrid)
- Due to the juvenile population served at the MHI facilities incumbents of this position must be at least 21 years of age.
- Travel There may be times this position is required to travel to a nearby location to secure department needs such as items
- 2-step TB (tuberculosis) screening is required of all new employees upon hires
- Annual influenza vaccination and other vaccinations as required by the State of Colorado
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position (3) provide the employee number from the applicants prior State employment. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.
For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board; go to; contact the State Personnel Board for assistance at ; or refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes atunder Rules.
Supplemental Information
For additional recruiting questions please contact @
About Us:
If your goal is to build a career that makes a difference consider joining the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high-quality human and health services that improve the safety independence and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work we offer:
Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans
Employer supplementedHealth Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
Excellent work-life programs such as flexible schedules training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information go to Values:
We believe in a people-first approach:To serve the people of Colorado we develop a culture and work environment that creates an energized inspired and healthy team capable of giving their best to Coloradans.
Balance creates quality of life:We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.
We hold ourselves accountable:We take responsibility through our actions programs and results for the state of health and human services in Colorado.
Transparency matters:We are open and honest with employees our partners the Coloradans we serve and the public.
We are ethical:We abide by what is best for those we serve by doing what is right not what is easy.
Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations:CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAA Coordinator Nancy Schmelzer at or call 1-.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER
Required Experience:
Chief
Employment Type
Full-Time
