Office Assistant I, II - Revenue Collection (LO-136-25E) Whittier
Office Assistant I, II - Revenue Collection (LO-136-25E) Whittier
Posted on :
01-06-2025
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1 Vacancy
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Monthly Salary
$ 4668 - 6122
Vacancy
1 Vacancy
Posted on :
01-06-2025
Job Description
JOB POSTING
- NOTICE OF JOB OPPORTUNITY
POSTING #LO-136-25EOFFICE ASSISTANT I II
At the Sanitation Districts our Financial Management Departments Revenue Collections Group plays a key role in ensuring the accurate and efficient handling of critical revenue streams. Were looking for a detail-oriented and adaptable individual who thrives in a fast-paced office setting enjoys working with both numbers and people and takes pride in providing excellent administrative support. The ideal candidate brings strong organizational skills a sharp eye for accuracy and the ability to manage multiple responsibilities from uploading applications logging checks and reconciling daily reports to ensuring accurate assignments. They are adaptable tech-savvy eager to learn new software willing to handle and direct phone inquiries and confident working independently with excellent communication skills and a commitment to delivering top-quality work. Whether entering the workforce or advancing their administrative career the ideal candidate is ready to contribute to a team that values efficiency precision and outstanding service.LOCATION:FINANCIAL MANAGEMENT DEPARTMENT BUDGET & FINANCE SECTION REVENUE COLLECTIONS GROUP JOINT ADMINISTRATION OFFICE WHITTIERESSENTIAL FUNCTIONS:
To perform a variety of progressively more responsible office support duties including providing administrative support to the Revenue Collection Group by uploading service charge and connection fee applications logging and routing payments maintaining accurate records of incoming checks and reconciling daily payment reports. The role supports customer service staff and ensures timely and accurate handling of revenue-related documents.
JOB SUMMARY:
The major responsibilities are listed below. For a full list please see the job description.Under general supervision from a first level supervisory or higher-level class responsible for office supervision and the technical guidance from higher-level classes the incumbent will:- Perform a variety of clerical work including compiling typing proofreading recording filing and checking information for completeness and accuracy
- Type letters memoranda reports purchase orders forms and other material from rough drafts notes or verbal instructions
- Receive and respond to inquiries from the public employees contractors and vendors
- Create purchase requisitions
- Review distribute and process monetary transactions
- Use computer applications to enter data into forms and templates
- Answer the Districts general telephone and route callers to the appropriate staff
This job may be filled at any level.OFFICE ASSISTANT I is the training level class in the class series. This class differs from the Clerical Assistant class by the broader scope of duties including the regular assignment of projects requiring the use of a computer to produce correspondence reports and documents.OFFICE ASSISTANT II differs from the Office Assistant I class by the greater breadth of proficiency and clerical knowledge required to independently perform assignments. This is the fully experienced working level class of the series where incumbents have demonstrated proficiency in all aspects of the position including more specialized assignments including timekeeping and purchasing. MINIMUM QUALIFICATIONS
- Candidates must possess:For OFFICE ASSISTANTI: no specific experience or coursework is requiredFor OFFICE ASSISTANT II: one (1) year of office support experience performing duties equivalent to or above the Office Assistant I level
EXAMPLES OF ASSESSMENT CRITERIA
- The competitive selection process for ALL CLASSES:Knowledge of:
- General office practices procedure and equipment
- Correct English usage grammar spelling punctuation and vocabulary
- Standard business letter and report typing composition formats and procedures
- Telephone/receptionist techniques and etiquette
- Office filing and record keeping methods
- Word processing spreadsheet and e-mail software
- Basic mathematical calculations applied to business functions
- Database maintenance and record keeping
Ability to:- Type 8000 keystrokes per hour (KPH)
- Perform routine clerical work including simple arithmetic calculations
- Prepare routine correspondence
- Learn and apply office procedures and policies
- Exercise independent judgment within prescribed parameters
- Operate a variety of office equipment including document copying and fax machines
- Operate a computer and utilize software applications
- Follow proper typing format for letters and reports
- Proofread for appropriate English grammar and punctuation
- Focus on the details of work content work steps and final work products
- Organize work to be able to react to change as the situation requires
- Make business math calculations involving fractions percentages and common conversions
- Work effectively with various employees and customers
ADDITIONAL INFORMATION
- SELECTION PROCESS:
- All applications will be reviewed to determine if the conditions and qualifications for testing are met.
- The selection process consists of a written test weighted at 50% and an interview weighted at 50% and will be the same for all candidates.
- Candidates must receive a qualifying score on each selection component to move forward in the selection process.
- The written test is tentatively scheduled for Saturday June 21.
- The interviews are tentatively scheduled for the week of June 23.
- Candidates will be notified of their results in the selection process by Human Resources via Neogov.
NOTE:The individual(s) recommended for hire must undergo a job-related pre-employment physical as well as a reference check background check DMV report and a drug test.For questions regarding this recruitment please contact Lauren Ortega at
As an equal opportunity employer the Districts strongly encourage people with disabilities and people from historically marginalized communities to apply.To learn more about how the Sanitation Districts converts waste into resources please visit the following video:Converting Waste into Resources.
Employment Type
Full Time
Key Skills
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