Administrative Assistant

The Administrative Assistant facilitates the operation of the administrative staff by performing a variety of clerical duties including answering the telephone mail distribution operating and maintaining all office equipment and producing reports. Performs clerical duties for the Laboratory Director and all laboratory employees as needed to support operational processes.

Essential Duties and Responsibilities:

• Operates a multi-line telephone system. Screens and routes incoming telephone calls to the appropriate department or employee to ensure clients and vendors are responded to in an expedient and professional manner.
• Greets clients vendors and visitors to the laboratory at the front desk and follows appropriate sign-in procedures to maintain a professional business environment.
• Operates standard office equipment such as computers faxes scanners multi-line telephone systems and copiers to ensure that communications are handled efficiently and professionally.
• Schedules vendors for service of office equipment.
• Inventories and orders office supplies so that appropriate supply levels are on hand to perform necessary job duties.
• Produces a variety of reports and correspondence for laboratory management for use in production planning and reporting purposes.
• Distributes mail faxes and various business correspondence to the appropriate department or employee so that it may be processed in a timely manner daily.
• Accounts Payable - codes invoices and obtains purchase order numbers for weekly processing.
• Maintains petty cash and distributes funds as needed for the purchase of items for the laboratory.
• Coordinates travel arrangements for laboratory management as needed for business meetings.
• Schedules appointments and meetings for laboratory management so they may be apprised of their upcoming schedule.
• Schedules and coordinates special occasions and events for the lab
• Audits expense reports for laboratory management to ensure reports contain accurate information.
• Monitors and tracks completion of employee trainings and compliances.
• Supervises temporary employees when needed to ensure work is completed properly.
• Files reports and client information so that information can be retrieved when needed.
• Supports project management.
• Purchasing.
• Assist and support in organization of laboratory move.

Qualifications :

Basic Minimum Qualifications:

• High school diploma or GED.  BS or BA degree is preferred but not required.  
• 2 Years Previous experience with A/R or Customer Service Experience. 
• Authorization to work in the United States indefinitely without restriction or sponsorship
• Professional working proficiency in English is a requirement including the ability to read write and speak in English

The Ideal candidate would possess:

• Very proficient with computers and Microsoft Office programs especially Excel
• Business accounting background and department coding experience helpful
• Use of basic office equipment
• Basic mathematical skills
• Basic office skills
• Good written and verbal communication skills
• Ability to interact professionally with the public
• Ability to prioritize workload and manager interruptions
• Work independently with minimal supervision
• Must be able to pass a background check and drug screen

Additional Information :

Position is full-time day shift Monday - Friday 8 AM - 4:30 PM 

Compensation rate: Starting Rate is $18/hr based on experience 

 Eurofins Environment Testing (USA) provides a compensation range for informational purposes the actual base salary may vary based upon but not limited to relevant experience and skill set base salary of internal peers business sector and geographic location.

To learn more about Eurofins please explore our website .

We support your development! Do you feel you dont match 100% of the requirements Dont hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression race nationality age religion sexual orientation disability and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us! We are well on our way to achieving our objective of carbon neutrality by 2025 through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!

Find out more in our career page: description: Eurofins Scientific is an international life sciences company providing a unique range of analytical testing services to clients across multiple industries to make life and our environment safer healthier and more sustainable. From the food you eat to the water you drink to the medicines you rely on Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe their ingredients are authentic and labelling is accurate.

The Eurofins network of companies is the global leader in food environment pharmaceutical and cosmetic product testing and in discovery pharmacology forensics advanced material sciences and Eurofins Scientific 2/2 March 2023 agroscience contract research services. It is one of the market leaders in certain testing and laboratory services for genomics discovery pharmacology forensics advanced material sciences and in the support of clinical studies as well as having an emerging global presence in Contract Development and Manufacturing Organisations. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over 35 years Eurofins has grown from one laboratory in Nantes France to 61000 staff across a decentralised and entrepreneurial network of ca. 900 laboratories in 61 countries. Eurofins companies offer a portfolio of over 200000 analytical methods to evaluate the safety identity composition authenticity origin traceability and purity of biological substances and products.

In 2022 Eurofins generated total revenues of EUR 6.7 billion and has been among the best performing stocks in Europe over the past 20 years.

Eurofins USA Environment Testing is a Disabled and Veteran Equal Employment Opportunity employer.

Remote Work :

No

Employment Type :

Full-time