Manager, Records & Information Management - Global Compliance (12 Month Contract) (217911)
Manager, Records & Information Management - Global Compliance (12 Month Contract) (217911)
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Job Description
Requisition ID: 217911
Join a purpose driven winning team committed to results in an inclusive and high-performing culture.
Purpose
Are you interested in a role that allows you to learn about and work with our different business lines corporate functions and other stakeholders across Scotiabanks global footprint while enabling an enterprise wide Records and Information Management Program
Reporting to the Senior Manager Records and Information Management the Manager Records and Information Management (12 Month Contract) supports the implementation and execution of the global Records & Information Management (RIM) Program in order to facilitate effective and efficient information management across Scotiabank in accordance with legal regulatory and internal business requirements.
Accountabilities
Support the Senior Manager and Director in progressing the design and implementation of an effective global enterprise-wide RIM Program
Assist in facilitating RIM program maturity in relation to paper records and digitization in collaboration with Business Line/Corporate Functions other stakeholders and external vendors
Support implementation of Enterprise Retention Schedule across the Banks global footprint and assist with oversight and facilitating ongoing updates to Schedule and supporting documentation to ensure alignment with business regulatory and legal requirements
Contribute to the development maintenance and implementation of RIM related policies procedures processes and other supporting documentation to enable RIM Program compliance
Assist with development and facilitation of plans and reporting on paper records management maturity and policies/procedures/processes including KPIs/KRIs key milestones and enable aligned project plan development
Support the Senior Manager in liaising with professional industry associations/networks including ARMA in order to assess and advise on industry best practices engage in benchmarking and incorporate learnings into the RIM Program particularly in relation to paper records management and digitization
Develop and manage strong relationships with Business Lines and Corporate Functions in support of their efforts to adhere to RIM Program requirements
Provide advice to Business Lines and Corporate Functions on RIM Program requirements and support resolution of outstanding issues to facilitate their compliance with Program requirements
Develop and deliver materials for reporting training communication and change management activities as required to support RIM program implementation and ongoing execution
Assist with responses to testing audit or regulatory inquiries or findings and support remediation
Support other RIM Program initiatives including in relation to records inventories reporting risk assessment training and program development
Assist with other Enterprise Regulatory Programs responsibilities as required to fulfill the teams mandate and comply with Regulatory Compliance Management
Create an environment in which the team pursues effective and efficient operations of their respective areas in accordance with Scotiabanks Values its Code of Conduct and the Global Sales Principles while ensuring the adequacy adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational compliance AML/ATF/sanctions and conduct risk.
Champion a high performance environment and contributes to an inclusive work environment.
Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships systems and knowledge.
Understand how the Banks risk appetite and risk culture should be considered in day-to-day activities and decisions
Education/Experience
2 years of banking/financial services experience and/or relevant experience in Records and Information Management Regulatory Compliance Operations or process-oriented roles.
University degree in Business or Records Management is desirable
Experience with paper records management requirements and capabilities including design/implementation and adoption of digitization strategy and supporting BAU processes for both paper records and digitization would be an asset
Knowledge of records and information management industry standards best practices methodologies and frameworks would be an asset
Experience and knowledge of change management communications and learning principles methodologies and tools is an asset
Solid understanding of financial institutions is desirable
Experience in supporting the implementation of enterprise records and information management solutions particularly with respect to retention schedules paper records and digitization related solutions and implementation
Highly organized and capable of managing multiple priorities with competing timelines
Strong ability to prioritize track and communicate progress on deliverables to stakeholders and management.
Proficient in Microsoft Office suite of products including but not limited to: Co-Pilot PowerPoint Word (including macros) Excel Visio
Ability to proactively take ownership and work independently within guidelines policies directives and established precedent.
Strong analytical organizational and investigative skills with exceptional attention to detail.
Excellent teamwork interpersonal and conflict resolution skills.
Excellent written and verbal communications skills and with experience communicating effectively at the senior management levels
Location(s): Canada : Ontario : Toronto
Scotiabank is a leading bank in the Americas. Guided by our purpose: for every future we help our customers their families and their communities achieve success through a broad range of advice products and services including personal and commercial banking wealth management and private banking corporate and investment banking and capital markets.
At Scotiabank we value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including but not limited to an accessible interview site alternate format documents ASL Interpreter or Assistive Technology) during the recruitment and selection process please let our Recruitment team know. If you require technical assistance please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however only those candidates who are selected for an interview will be contacted.
Required Experience:
Exec
Employment Type
Contract
