Back Office Finance Coordinator/ Receptionist
Back Office Finance Coordinator/ Receptionist
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Job Description
- This position consolidates various on-site financial supports into one. The primary responsibilities are on-site financial support for Account Payable (AP) Procurement cycle and occasional Account Receivable (AR) support.
- In addition the coordinator provides office administration support across all departments and management level for the site. Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously.
- Responsibilities include Adjusting POs based on discrepancies between quote and invoice.
- Ensuring vendors are setup in our systems and being paid in a timely manner. Responsible for resolving any issues with vendors.
- Sourcing and creating purchase requisitions and receiving of goods and services.
- Responsible for creating expense reports on a weekly basis for Pcard purchases and other colleagues credit card purchases
- Ordering items for the lab based on the Orderbook and communicating with colleagues on status.
- Finding quotes for lab items from various vendors and comparing prices
- Manage the front desk by answering telephones and directing calls as needed.
- Manage inventory of office and printing supplies.
- Full compliance to SGS Procurement Policy with respect to the specific purposes and restrictions of Requisition/Purchase Order (PO).
- Full compliance to SGS Procurement Policy with respect to the specific purposes and restrictions of Purchase card (P-card) usage.
Qualifications :
- Education: College Diploma
- Experience: Over 1 year of previous working experience in an administrative related role
- Ensures full compliance with the companys Health & Safety Code of Integrity and Professional Conduct policies.
- Proactive work ethics able to work in a fast-paced environment with strong attention to detail.
- Demonstrates excellent verbal and written communication skills including grammar and composition.
- Must be able to read understand and follow work instructions in a safe accurate and timely manner.
Additional Information :
SGS is an Equal Opportunity Employer and as such we recruit hire train and promote persons in all job classifications without regard to race color religion sex national origin disability age marital status sexual orientation gender identity or expression and Indigenous status or any other characteristics protected by law.
To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge skills and/or abilities required.
This job description should not be construed as an exhaustive statement of duties responsibilities or requirements but a general description of the job. Nothing contained herein restricts the companys rights to assign or reassign duties and responsibilities to this job at any time.
Accommodations are available on request for qualified candidates during each stage of the recruitment process.
Please note that candidates applying for Canadian job openings should be authorized to work in Canada.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
