D.C. Office Administrator
D.C. Office Administrator
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$ 195000 - 215000
1 Vacancy
Job Description
Description
Who We Are:
Lowenstein Sandler is one of the most sophisticated law firms in the United States with over 375 lawyers and 300 business services professionals serving clients from offices in New York Palo Alto New Jersey Utah and Washington D.C. We recruit candidates who seek a collaborative entrepreneurial culture that prioritizes our clients our colleagues and the communities where we work and live. Committed to career development and to a diverse equitable and inclusive workplace the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do:
The Office Administrator (OA) is responsible for the management of business services employees office services and facilities in the Washington D.C. office. Responsibilities include overall operations management of the DC office and partnering with firm wide HR on the recruitment of business services employees associates and lawyers. The OA will work directly with the Office Administrative Partner Chief Operating Officer and Chief Human Resources Officer. The OA position reports directly to the Director of Operations.
- Responsible for the overall day-to-day administration of the DC office.
- Assist in the preparation of the office operating expense budget and monitor monthly budget vs. actual progress.
- Review and approve vendor invoices. Address any invoice discrepancies for resolution.
- Direct supervision for the DC office administrative employees which include legal secretaries facilities office services and reception.
- Manage the performance management evaluation and compensation process for the DC office administrative employees.
- Manage office moves; engage in planning design and disposal of equipment and furniture; manage space planning relocation construction and renovation projects.
- Manage the mail/supply operation and ensure that adequate coverage is provided at all times.
- Manage the relationship with on-site vendors.
- Partner with HR in the recruitment and onboarding process for all DC office administrative positions.
- Make recommendations for staffing including assignments to lawyers and business services employees.
- Monitor administrative employee attendance vacations and other absences from the office.
- Manage coverage for attorneys in the absence of business services employees.
- Manage workflow and ensure that timekeeper needs are met.
- In coordination with the Office Administrative Partner assign office space to new employees including lawyers paralegals and business services employees.
- Work with building management on day-to-day facilities issues such as building security cleaning and maintenance heating and air conditioning emergency preparedness and general tenant issues.
- Arrange for repairs and maintenance of the office space such as painting carpet cleaning furniture repair etc.
- Coordinate in-house office moves.
- Coordinate disaster and emergency preparedness activities for the DC office.
- Manage special functions and social events for DC Office lawyers and business services employees including practice group meetings holiday parties etc.
- Assist with special projects as assigned.
- Excellent oral and written communication skills required.
- Excellent analytical and sound decision-making skills required.
- Experience managing people and teams.
- Experience with budgeting and inventory management.
- Must be client-service oriented with excellent interpersonal skills.
- Strong organizational skills ability to prioritize and to work independently
- Working knowledge of PC computer technology including Windows and Microsoft Office Suite.
Education Certifications and/or Experience
- Recent law firm experience as an office administrator office manager or in an equivalent management position in a professional services environment preferred.
- College degree required.
Schedule: Core hours are Monday through Friday 8:30 a.m. to 5:30 p.m. including one hour for lunch with flexibility for additional hours as needed.
Amount of Travel Required: Limited travel to the NY/Roseland NJ office
For candidates meeting the requirements the expected base salary is $195000 to $215000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical dental vision prescription drug life insurance disability FSAs 401K and paid time off.
This job description sets forth current authorities and responsibilities of this position and they may change from time to time as shall be determined by Lowenstein Sandler.This job description is not designed to cover or contain a comprehensive listing of all activities duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition veteran status gender identity genetic information or any other characteristic protected by federal state or local law.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
