Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Are you a master of operational precision skilled in transforming executive support into a seamless engine that drives leadership legal advocacy and client impact forward
Do you have the foresight to anticipate the needs of a high-performing attorney blending logistical savvy with strategic awareness to ensure every meeting message and moment is executed flawlessly
Can you navigate the fast-paced demands of a legal environment acting as the connective thread between leadership staff and clientsensuring nothing falls through the cracks
Is your approach to executive support built on precision discretion and a proactive mindset that turns chaos into calm and complexity into clarity
Final question: When faced with a challenge do you get excited or run away
** IMPORTANT: TO APPLY **
If you have any questions please email only.
- Please do not reach out through our websites contact information (telephone email or web chat) or via direct messaging on any social media platform.
To Apply: Submit your application by clicking the Apply button and applying on the Crisp Recruit page that opens.
**RECRUITERS DO NOT CONTACT**
At Olson Personal Injury Lawyers we believe that every client deserves more than just legal representationthey deserve a partner who listens advocates and genuinely cares. From the moment a client walks through our doors we take the time to understand their story crafting a personalized legal approach rooted in compassion and integrity. Our firm has earned a reputation for securing high-value settlements and verdicts in personal injury and truck accident cases across Colorado and Wyoming all while holding fast to the values of honesty accessibility and doing things the right way.
Under the leadership of Sean Olsonan Emmy-winning former photojournalist turned top-ranking trial lawyerweve built a firm where stories matter people come first and outcomes are life-changing. Seans philosophy is simple: build others up. That spirit guides our approach in the courtroom and within our tight-knit team. Clients are treated like family and that connection doesnt end when the case closes. We stay in touch we stay available and we never stop advocating. That mindset fuels our purpose and defines our culture.
To support this mission were seeking an Executive Assistant who will serve as the operational anchor for our founder and firm. This is not just a support roleits a critical position that ensures the day-to-day flow of leadership runs smoothly and effectively. From managing calendars and communications to coordinating travel meetings and key initiatives this role enables our founder to focus entirely on advocacy leadership and client care. Youll be the steady hand behind the scenes ensuring priorities stay clear details never slip and our commitment to excellence is never compromised.
What youll do:
- Email & Communication Management: Own the management of inbox filtering prioritizing and responding to emails when appropriate. Draft high-quality written correspondence with flawless grammar and attention to tone and context.
- Calendar & Scheduling: Manage an intensive and dynamic calendar with precision including meetings calls and case-related events. Coordinate internal and external meetings with zero scheduling conflicts and full context briefing.
- Meeting Preparation & Follow-Up: Prepare all relevant documents notes and briefs in advance of meetings. Take detailed notes during meetings and extract clear actionable itemscalendared and tracked.
- Travel Coordination: Handle all logistics for travel (especially for multi-state trips) including flights hotels and itineraries. Occasionally accompany or drive the executive on regional trips to maximize productivity while in transit.
- Project & Task Oversight: Track and manage deadlines across various legal and operational projects. Provide support for firm-wide initiatives such as community engagement events or team development.
- Vendor & Office Support: Liaise with vendors (e.g. copier services deliveries) to ensure the smooth operation of the office. Occasionally assist with personal errands to support the executives ability to stay focused on leading the firm.
What were looking for:
- Experience & Skillset: 4 years of experience in an Executive Assistant or high-level administrative role preferably in a legal or professional services environment.
- Attention to detail: Meticulous written communication skillsgrammar spelling tone and detail must be impeccable.
- Operational efficiency: Strong organizational and time management skills with the ability to juggle multiple priorities.
- Tech Savvy: Proficient in Microsoft Office Suiteespecially Outlookwith confidence in using project management and scheduling tools and familiarity with legal CRMs like Filevine and Lead Docket as a plus.
- Discreet and trustworthy: Demonstrates a high level of integrity with the ability to handle sensitive information discreetly and maintain strict confidentiality at all times.
- Proactive and self-motivated: A proactive self-starter who thrives working independently while remaining closely aligned with team objectives and firm-wide priorities.
- Calm executor: Maintains composure under pressure with a sharp ability to anticipate needs and take proactive precise action in fast-paced environments.
- Collaborative and team-oriented: Team-oriented and collaborative with a strong ability to thrive within a close-knit high-performing work environment.
Why you should work here:
- Purpose-Driven Mission: Be part of a firm that genuinely values each client as a person and fights to make their voice heardon their terms and with compassion.
- Team Culture: Work with a grounded drama-free team that values collaboration mutual respect and clear communication. Were a small but mighty group that works hard and laughs often.
- Direct Access to Leadership: Youll work directly with our founder gaining insight and influence across every corner of the firms operations.
- Growth & Mentorship: Enjoy a clear onboarding process access to mentorship and the opportunity to shape a role that grows with the firm.
Additional perks:
- Health Insurance Comprehensive health insurance to keep you fully covered with premiums paid by the firm.
- 401(k) Retirement Plan: Plan for your future with our retirement savings program.
- Paid Time Off Take the time you need to rest and recharge with paid holidays and personal time.
At Olson Personal Injury Lawyers your role as Executive Assistant will be far more than just a job titleits a trusted partnership that powers our founders mission. Youll be the logistical backbone behind impactful legal work that changes lives. Youll be in the room where decisions are made actions are planned and victories are launched. This is your invitation to become a vital part of a firm that puts people firstclients and team alike.
Join us in making a difference where it matters most. Help us build others up one organized day one thoughtful message one meaningful win at a time.
Employment Type
Full Time
