Head Registrar
Head Registrar
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Job Description
At David Zwirner we look to be an industry leader in our field with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York London Los Angeles Hong Kong and Paris representing seventy artists and estates. Home to innovative singular and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary market David Zwirner has helped foster the careers of some of the most influential artists today.
Who will work well with us:
- The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn. Previous experience and a background within the commercial art world is not required.
- We welcome all individuals entering the workforce those moving into a new stage of their career or vocation making a change returning to work those wanting to learn and grow within the industry to apply.
About the Opportunity:
Head Registrar
What youll do:
- Supervise and manage Assistant Registrar
- Point of contact for comped cost requests
- Responsible for understanding the gallerys insurance policy ensuring compliance and providing total insurable value per location upon policy review.
- Exhibition logistics management: discuss shipping needs with departments provide shipping and crating budget and timelines prepare/oversee both internal and client condition reports
Inventory Management
- Ensure artworks are fully and accurately processed on receipt regarding physical properties and packing: dimensions and inscriptions confirmed; frame labels and Certificate of Authenticity labels applied or stored appropriately; verso images shared; packing assessed.
- Create and maintain inventory control processes and protocols
- Determine and coordinate appropriate packing required for each type of artwork
- Inventory and storage management: provide cost analysis and spearhead movements out for languishing sold works PC etc.
- Guarantee costs (production framing comps crating etc) are properly allocated to artworks in DZB
Condition Reporting
- Coordinate and undertake condition reporting for high value or sensitive DZL/DZP incoming/outgoing inventory Art Fairs and exhibitions as required
- Coordinate consultations and checks by conservators initiating conservation where necessary
- Work closely with Registration to ensure condition reports are uploaded and accessible
Shipping
- Manage consolidated international shipments of inventory: setting list deadlines and collection dates directing inventory and art handling teams and external vendors through to completion. Point of contact for consol additions from sales for inter-gallery transfer requests.
- Manage and track consol shipment budgets
- Manage and track shuttle shipments between DZP and DZL galleries and oversee budget
- Manage sold client shipping including obtaining estimates and Certificates of Insurance coordinating with clients for their needs advising clients and relaying all information to sales team
- Work closely with NY UK and Paris sales team to coordinate International Shipments of Sold works from Non-US Art Fairs to clients worldwide
- Ensure certificates manuals and installation information is provided to clients or consignees
- Supervise Assistant Registrar Technicians on storage and local movement of artworks
- Serve as courier for important loans and high-value works as and when needed
- Process and update locations of art; organise and file release and receiving paperwork from art handling
TA / Customs
- First point of contact for global galleries regarding import export and VAT considerations in close coordination with Director of Finance (DZP)
- Manage DZDB Customs data entry for artwork imports/exports onto DZL TA
- Ensures Registrars facilitate all customs data entry into the DZDB and DZL server as required
- Manage customs account and prepare for future audit
- Create and maintain customs control processes and protocols
Accounting
- Submit information to Director of Finance for issuance of invoices
- Act as first point of contact for shipping and storage invoices working closely with Director of Finance to review costs.
What we would like you to have:
- Strong experience in a similar role for about 5-10 years
- English full professional proficiency
- The ideal candidate will be personable nimble shrewd organised efficient and will display an overall positive/collaborative attitude
- Strong communication and management skills
What you will love about David Zwirner (benefits)
- David Zwirner has pioneered initiatives dedicated to the gallerys long-standing commitment to kaleidoscopic storytelling includingDavid Zwirner OnlineDavid Zwirner BooksDialoguesUtopia EditionsConsignmentsProgram.
- Premier Access- to private on-site and off-site events such as exhibition previews book signings talks and walkthroughs with gallery artists and estate members and external curators and scholars.
- Staff-driven projectsand fundraising initiatives. This includes David Zwirners commitment toGalleries Commit.
- Benefits!Flexible workplace and commuter benefits corporate memberships to museums including the Whitney New Museum MOMA and others. Summer Fridays generous PTO and leave Family Medical/Dental/Vision benefits. 401K savings plan with automatic employer contributions.
David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.
We are an equal opportunity employer if you need assistance in applying to a role you may reach out to.
Employment Type
Full Time
