Graduate Program Administrator
Graduate Program Administrator
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Job Description
Special Instructions to Applicants:All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application preferably in a PDF format to avoid any formatting issues.
About Rice:
Boasting a 300-acre tree-lined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lectures series courses and student government. Developing close-knit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.
Position Summary:
The Graduate Program Administrator provides administrative and operational support for the Smalley-Curl Institute and its components which currently include: the Applied Physics Graduate Program the Rice Quantum Initiative (RQI) the Rice Center for Quantum Materials a summer colloquium for students and postdocs and several endowed postdoc and student fellowships. This position reports to the Institute Program Manager and works in a matrix with the institute Directors and Executive Director. The Graduate Program Administrator will also assist the senior personnel in various tasks related to the five-year-long NSF Research Traineeship (NRT) program that started recently. NRT administration constitutes half of this positions work and it includes recruitment and retention course instruction management organization of workshops annual symposia and outreach events and creating and maintaining a website for the NRT program.
Ideal Candidate Statement:
The ideal candidate has excellent time management and communication skills organized collaborative detail-and service-oriented. They are a self-starter who takes initiative has a can do attitude is resilient and adaptable to change.
Workplace Requirements
This position is primarily on-site with some remote work allowed on an ad-hoc basis. Duties are to be performed in-person at the Smalley-Curl Institute offices. PerRice policy 440 work arrangements may be subject to change.
Annual Hiring Range: $55000 to $60000
*Exempt (salaried) positions under FLSA are not eligible for overtime.
This position is funded by a grant soft and/or restricted funds. Continued employment is contingent on the renewal of funding.
Minimum Requirements:
- Bachelors degree
- 1 year of related administrative experience
Skills:
- Ability to work well under pressure and manage projects simultaneously
- Good organizational and time management skills
- Advanced knowledge of Microsoft Office suite
- Ability to work independently and as part of a team to meet expected deadlines and schedules
- Strong client service orientation and attention to detail
- Excellent written and verbal communication skills
- Attention to detail
Preferences:
- Related experience working at Rice University and/or higher education
- Strong experience providing advanced administrative and/or program support
- Experience with managing website and social media content.
- Familiarity with Asana Drupal and iO software
Essential Functions:
- Administers the daily operations of assigned program(s) with general guidance of a faculty member or a senior staff member
- Provides support to faculty staff and students as relates to the program
- For academic programs will assist with graduate student recruitment and admissions student records curriculum support coordinating the accreditation process managing scholarships and fellowships and monitoring student progress.
- Edits and maintains websites related to the academic program and to the institute; creates and curates content for website and social media sites
- Performs all other duties as assigned
Additional Functions:
- Conducts research analyzes data identifies trends and develops reports
- Recommends and implements outreach plans including communications events marketing conferences etc.
Rice University HR Benefits: Mission and Values:Mission and Values Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please contact Rice Universitys Disability Resource Center at orfor support.
If you have any additional questions please email us at. Thank you for your interest in employment with Rice University.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
