Administrative Assistant- Police Department
Administrative Assistant- Police Department
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Job Description
Position Title: Administrative Assistant- Police Department
Department: Houston Christian University Police Department
Reports To: Chief of Police
Employment Status: Full-Time / Non-Sworn Staff
Job Status: Non-Exempt
Position Summary:
The Administrative Assistant supports the Chief of Police and overall operations of the Houston Christian University Police Department by managing administrative financial and personnel-related functions. This position ensures smooth daily operations through effective filing budgeting assistance report management and internal correspondence. The ideal candidate will possess strong organizational and communication skills and the discretion necessary for handling sensitive records and law enforcement documentation.
Essential Duties and Responsibilities:
Maintain and organize personnel files administrative documents and department records.
Assist in preparing and managing departmental budget documents and tracking expenditures.
Draft edit and proofread departmental reports and correspondence.
Read and generate internal reports memos and summaries as directed by command staff.
Handle interdepartmental communication and follow up on tasks and documentation.
Schedule meetings and maintain calendars for the Chief of Police.
Coordinate with university departments on hiring training and compliance processes.
Support compliance with University and state reporting requirements.
Qualifications:
High school diploma or equivalent required; Associate or Bachelor degree preferred
1-2 years administrative office experience preferred
Must meet all employment requirements set forth by Houston Christian University
Ability to read write and communicate clearly in English
Strong written and verbal communication skills
Working knowledge of Microsoft Office (Word Excel Outlook) and office equipment
Must pass a criminal background check psychological and drug tests.
Preferred Skills and Traits:
Experience handling confidential personnel files or administrative work in a law enforcement education or university setting.
Strong attention to detail and accuracy in data entry and recordkeeping.
Working knowledge of budgeting principles.
Ability to work independently and maintain discretion.
Adaptability and willingness to learn new systems or software.
Additional Information:
Houston Christian University is committed to maintaining a teaching faculty and staff who share an active Christian faith. The Preamble to the By-Laws of the University sets forth a statement of belief which each University employee is expected to support and personify. Your submittal of an application for employment indicates your acceptance and affirmation of these statements.
**Disclaimer**
Background checks are performed on every new hire. If your application is selected to continue with the interviewing process you will be required to submit a Background Check form. If you decline your application may be denied. By proceeding with the online application you understand and accept this process
Employment Type
Full Time
