Accounts Payable

Job Description

Job Title: Accounts Payable Clerk

Department:

Reports To: Controller

FLSA Status:

Prepared By: Kent L. Brown

Prepared Date: 5/18/2004

Approved By:

Approved Date:

Revised Date: 4/8/2023

SUMMARY

Compiles and maintains verified accounts payable records. Reconciles statements and issues payment to vendors.

ESSENTIAL DUTIES include the following. Other duties may be assigned.

Checks all vouchers and obtains appropriate payment approval.

Prepares accounts payable checks.

Posts all open items in accounts payable daily.

Prints all accounts payable reports and maintains all accounts payable files.

Reconciles statement and the ledger making sure that payments are consistent with dealership schedules.

Communicates cash requirements (Checks written or needing to be written and their amounts) by payable dates to the office manager.

Analyzes vendor accounts.

Answers all vendor inquiries.

Assists in monthly closings.

Prepares analysis of accounts as required.

Has responsibility for account reconcilement on 1420 - Used Parts 1460 - Sublet 1470 - Cores and pre-delivery of Freightliner Sterling and Western Star portion of 1160-010.

Is responsible for boxing labeling and moving of AP records and creating new AP files at year end.

Will be expected to learn skills of other interacting positions within the different departments to fully understand all aspects of accounts payable and provide/receive cross training as needed.

Maintains a professional appearance and a neat work area.

MARGINAL DUTIES include the following. Other duties may be assigned.

Reconciles cash schedule.

Maintains petty cash system.

Provides back-up support for daily posting reports.

Provides back-up support for daily batch of parts and service invoices.

Audits freight bills against freight inquiries.

Provides title clerk with information on all purchased vehicles for title list.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Associate degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read analyze and interpret general business periodicals professional journals technical procedures or governmental regulations. Ability to write reports business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers clients customers and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written oral diagram or schedule form.

CERTIFICATES LICENSES REGISTRATIONS

Valid Drivers License

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger handle or feel; reach with hands and arms; climb or balance; and stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision color vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is occasionally exposed to moving mechanical parts fumes or airborne particles toxic or caustic chemicals and vibration. The noise level in the work environment is usually moderate.

NOTE:

This is not necessarily an exhaustive list of responsibilities skills duties requirements efforts or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job the dealership reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e. emergencies changes in personnel workload rush jobs or technological developments).

I have carefully read and understand the contents of this job description. I understand the responsibilities requirements and duties expected of me. I also understand that this job description does not constitute a contract of employment nor alter my status as an at will employee. I have the right to terminate my employment at any time and for any reason and the dealership has a similar right.

Employees Name Employees Signature Date

Supervisors Name Supervisors Signature Date

We are an Equal Opportunity Employer