HR Coordinator
HR Coordinator
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1 Vacancy
Job Description
Discover
The Opportunity
The University of Fredericton is looking for a people-focused detail-oriented and enthusiastic HR Coordinator to join our team! This is a great opportunity for someone who enjoys making a real impact behind the scenes - helping new employees feel welcome supporting team members through every stage of their journey and contributing to the smooth running of HR operations.
Youll be supported by the Head of HR and together youll work as a team-sharing ideas collaborating on solutions and building an exceptional employee experience.
If youre passionate about creating a positive people-first workplace where employees feel informed valued and connected wed love to hear from you!
What youll do
Responsibilities
Onboarding & Orientation
- Own and improve our onboarding process to ensure a smooth engaging start for every new hire
- Facilitate new hire orientation sessions
- Act as the go-to contact for new employees during their onboarding journey
- Ensure all onboarding paperwork is completed and tech gear is received on time
Recruitment & Hiring Support
- Coordinate job postings and facilitate screening calls
- Schedule and participate in interviews as a representative of the HR team
- Assist with drafting offer letters and employment contracts
Employee Support Policy Guidance & Offboarding
- Serve as the first point of contact for employee questions related to time off benefits policies and general HR processes
- Partner with the Head of HR to support leave of absence return-to-work and accommodation processes
- Assist with offboarding activities including exit interviews termination logistics and associated documentation
Culture & Engagement
- Help plan and deliver employee engagement activities and initiatives that boost morale
- Assist with company wide-events
- Gather feedback and support initiatives that strengthen culture and connection
- Organize and deliver internal HR communications as needed (e.g. company holiday closures work anniversaries new hire announcements)
Benefits Administration
- Guide new hires through benefits enrollment and support ongoing employee questions
- Enroll eligible employees in the RRSP program and answer RRSP-related questions
File Management & Recordkeeping
- Maintain accurate up-to-date employee files in accordance with privacy and compliance standards
- Ensure all HR data is properly recorded and organized in internal systems
- Support audits reporting and documentation needs by keeping records current and accessible
Payroll & Employment Documentation
- Learn payroll systems to provide occasional backup support
- Assist with payroll-related inquiries
- Prepare applicable employee documentation including compensation changes and employment confirmation letters
HR Operations and Continuous Improvement
- Identify opportunities to streamline HR processes and improve the employee experience
- Support the Head of HR on projects related to organizational growth and development
What youll need
Qualifications
What You Bring:
- 2 years in HR people operations or employee experience roles
- Strong communication skills empathy and relationship-building skills
- A proactive solutions-oriented approach
- High attention to detail and comfort working with HR systems/tools
- Proven ability to design and deliver programs or initiatives
- Experience with onboarding benefits or payroll is a strong asset
- Education in Human Resources or a certificate in Applied Human Resource Management is considered an asset
Were looking for
Core Skills
A little bit about us
University of Fredericton
Since its establishment in 2005 the University of Fredericton (UFred) has aimed to provide innovative and adaptable online education. From its inception UFred has remained devoted to delivering accessible high-quality education to professionals across Canada and beyond. Nearly two decades later the University is recognized for its distinctive approach to online learning particularly in the fields of business administration and occupational health and safety.
As UFred prepares for its next phase of development the University has made strides toward global growth. In May 2023 UFred was acquired by IU Group (IUG) a prominent educational institution based in Germany. Both establishments share a commitment to making education broadly accessible emphasizing flexibility innovation and quality within their programs. This shared vision facilitated the acquisition and positioning of UFred for further expansion. With IUGs support UFred aims to utilize additional resources and expertise to enhance its offerings and reach a wider audience of learners both within Canada and internationally.
UFreds educational philosophy is anchored in a dedication to accessibility flexibility and personalization. As an online educational institution UFred is committed to providing learners with a rigorous academic experience that equips them for success in a changing global environment. The University values diversity integrity and lifelong learning incorporating these principles into all aspects of its operations. Program curricula are carefully designed to be challenging pertinent and aligned with the needs of both learners and the industry. UFred employs a diverse faculty of experienced professionals who bring a blend of practical knowledge and academic proficiency to the virtual classroom.
Are you interested
Work With Us
Compensation and Benefits Package
At the University of Fredericton (UFred) we offer more than just a base salary-were proud to provide a comprehensive package that supports your well-being balance and future growth. When you join UFred youre joining a rapidly growing organization that genuinely values its people.
Wellness & Balance
UFred is committed to helping employees maintain a healthy and balanced lifestyle through a range of supportive benefits including:
- Subsidized Health and Vision Care
- RRSP Match Program
- Paid Time Off Between Christmas and New Years
- Flexible Work Arrangements
- Abilitiy to work from home
- Active Living Benefit to encourage wellness and physical activity
- Paid Sick Days
Hours of Work
This is a full-time permanent position based on 35 hours per week with regular business hours of 8:30 AM to 4:30 PM Monday to Friday.
The position is located in Fredericton NB with the flexibility to work remotely. The Ideal candidate will reside in Fredericton New Brunswick as they may need to go to the office from time to time.
Commitment to Diversity and Inclusion
The University of Fredericton is passionately committed to ensuring a positive and professional working environment in which all people are treated with dignity and respect. We value diversity equity and inclusion and aim to provide a fair and consistent method for filling job openings in support of equality of opportunity and cultural diversity within the company. We encourage applications from all qualified applicants including women persons with disabilities Black Indigenous and People of Colour (BIPOC) people from the Lesbian Gay Bisexual Transgender Transsexual Queer Questioning Two-Spirit Intersex Asexual (LGBTQ2SIA) community and other equity-seeking groups.
We appreciate all applications received!
Required Experience:
IC
Employment Type
Full-Time
