Administrative Assistant

Key Responsibilities:

• Manage and maintain executive schedules including appointments meetings and travel arrangements.
  

• Prepare and edit correspondence reports presentations and other documents.
  

• Answer phone calls take messages and respond to inquiries professionally and promptly.
  

• Coordinate and organize meetings including preparation of meeting agendas taking minutes and following up on action items.
  

• Maintain organized and up-to-date filing systems (both electronic and paper-based).
  

• Assist with day-to-day office operations including ordering supplies handling mail and managing office equipment.
  

• Collaborate with team members to support projects and ensure deadlines are met.
  

• Perform basic bookkeeping tasks such as processing invoices and tracking expenses.
  

• Serve as a point of contact for internal and external stakeholders ensuring clear and professional communication.
  

• Maintain a high level of confidentiality and discretion with sensitive information.
  

Preferred Skills:

• Experience handling confidential or sensitive information.
  

• Familiarity with basic accounting and bookkeeping practices.
  

• Prior experience in supporting senior-level management.
  

• Ability to multitask and adapt to changing priorities.
  

Work Environment:

• Office-based role with occasional flexibility.
  

• Ability to sit for extended periods and perform repetitive tasks.
  

• May require occasional lifting of office supplies or equipment.
  

Employment Type: Full-time

Salary: $20.00 per hour.

We are seeking a highly organized proactive and resourceful Executive Assistant to provide comprehensive administrative support. The ideal candidate will have exceptional attention to detail strong communication skills and the ability to handle sensitive information with discretion. This role requires the ability to work independently while effectively managing competing priorities in a fast-paced environment.

Key Responsibilities:

1. Administrative Support:

Manage calendars appointments and meetings ensuring optimal time management and preparation.

Organize and coordinate travel arrangements including flights accommodations and itineraries.

Prepare agendas and meeting materials and take detailed minutes as needed.

2. Communication and Coordination:

Draft proofread and edit correspondence reports and presentations.

Respond to emails and phone calls promptly prioritizing urgent matters.

3. Project Management:

Track and follow up on tasks projects and deadlines to ensure timely completion.

Assist in the preparation and organization of key projects and initiatives.

Research and compile information for decision-making and presentations.

4. Operational Efficiency:

Maintain organized records and filing systems both digital and physical.

Monitor and manage expense reports budgets and invoices.

Identify and implement process improvements to enhance workflow efficiency.

5. Miscellaneous Support:

Assist with personal errands and special projects as needed.

Handle confidential information with integrity and professionalism.

Excellent organizational and time-management skills with the ability to prioritize and multitask effectively.

Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with project management tools.

Strong written and verbal communication skills.

Ability to work independently with minimal supervision and maintain a high level of confidentiality.

Positive attitude adaptability and a proactive approach to problem-solving.

Bachelor s degree preferred but not required.

Competitive salary and benefits package commensurate with experience.