Admin Assistant
Admin Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Be the Backbone of High-Performing Remote Teams
In the world of outsourcing impact isn t measured by miles it s measured by how well you connect. As an Admin Assistant you ll be the silent engine behind global workflows powering productivity across borders.
Job Description
As an Admin Assistant you will manage schedules coordinate with consultants and contractors streamline team workflows and handle a variety of administrative tasks to ensure smooth operations for a high-performing international team.
Job Overview
Shift: 09:00 AM 05:00 PM MK Time
Work Setup: Work From Home
Your Daily Tasks
Meeting Coordination & Calendar Management
- Schedule manage and coordinate meetings for internal teams and external stakeholders
- Prepare and circulate agendas meeting materials and follow-up notes
- Keep all parties informed and ensure logistics run smoothly
Task & Workflow Management
- Maintain and take ownership of the team s weekly task tracker (Excel-based)
- Monitor deadlines and track progress to ensure accountability across the team
- Improve and streamline task management processes over time
Consultant & Contractor Coordination
- Follow up with consultants and contractors on outstanding deliverables or next steps
- Maintain a clear overview of responsibilities and timelines
Administrative Support
- Manage internal records and file documents
- Assist with data entry
- Support the onboarding of new team members or contractors
- Handle ad hoc administrative tasks
Communication & Collaboration
- Serve as a point of contact for internal and external administrative queries
- Draft simple correspondence and internal communications
- Coordinate with cross-functional teams to ensure seamless operations
Requirements
The Qualifications We Seek
- At least 3 years of experience in administrative support or a related role
- A strong sense of initiative and ownership
- Excellent communication skills both written and verbal
- High attention to detail and strong organizational skills
- Proficiency in Microsoft Office Suite especially Excel and Outlook (or Google Workspace)
- Comfortable working independently and managing multiple priorities
Benefits
Exciting Perks Await!
- Private Medical Insurance
- Work From Home arrangement
- Access to Sportmaster
- Career growth opportunities
- Global career exposure
- Diverse and supportive work environment
- Unlimited upskilling through Emapta Academy courses (Want to know more Visit Are We
EMAPTA is proud to be recognized as a leading Global company with a steadfast commitment to excellence in outsourcing solutions. As part of our ambitious expansion strategy we are thrilled to announce our entry into Macedonia a country brimming with immense potential and a talented workforce. We firmly believe in the abilities of the Macedonian people and are eager to contribute to the countrys growth and development. This expansion marks a significant milestone for us as we extend our global footprint into this promising region. With our entrance into Macedonia EMAPTA offers an exciting opportunity for professionals to work with a truly global company while enjoying the benefits of a local Macedonian office and support team. We are dedicated to bridging the best of two worlds by combining our international expertise with the rich talent pool and unique local insights that Macedonia has to offer. Our vision is to empower businesses with top-tier outsourcing services while fostering strong ties with the local community. EMAPTAs presence in Macedonia promises to be a mutually enriching collaboration that propels both the company and the country towards greater success on the global stage. #EmpoweringPeople #EmaptaExperience
The Qualifications We Seek At least 3 years of experience in administrative support, or a related role A strong sense of initiative and ownership Excellent communication skills, both written and verbal High attention to detail and strong organizational skills Proficiency in Microsoft Office Suite, especially Excel and Outlook (or Google Workspace) Comfortable working independently and managing multiple priorities
Employment Type
Full Time
