Court Operations Associate (Records Clerk)
Court Operations Associate (Records Clerk)
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$ 4428 - 6870
1 Vacancy
Job Description
Initial Posting Date:
05/28/2025Application Deadline:
06/06/2025Agency:
Judicial DepartmentSalary Range:
$4428 - $6870Position Type:
EmployeePosition Title:
Court Operations Associate (Records Clerk)Job Description:
Interviews: will be scheduled within two weeks after the application deadline.
Who We Are
Oregon Judicial Department (OJD) serves the public and the people we serve may be facing challenging life circumstances high levels of stress or confusion about their next work you will do in this role affects members of our community who come to the court to have their cases need people who want to impact their communities value OJDs efforts to remove barriers to access justice services and welcome interacting with the public.
We are committed to building a diverse inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work lived experience and education plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
Benefits To You
We pay 95% to 99% of medical insurance premiums for full-time employees including mental health coverage.
10 paid holidays 2 floating holidays 3 personal business days separate sick and vacation paid leaves (prorated for part-time employees) and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
In this job profile we offer candidates new to OJD up to the third step of the salary range depending on experience. You are potentially eligible for a 5% annual increase.
Position Highlights
In this role you will provide customer service by answering questions about records and fulfilling copy requests which involves looking in case files for the appropriate documents. The support you provide will be in person at the service counter in the public records room and at your desk by phone and by electronic communication. You will occasionally help customers use the public-access computers. You will pull scan and verify records for all case types distribute incoming mail and provide copies of audio recordings of court proceedings. You will provide regular and certified copies of documents which includes calculating the cost of the copies and sending invoices by email to request payment. The mail run is conducted daily and on your scheduled day you will use the court car to travel to up to three locations to collect case files and scanning boxes and return them to the courthouse.
Part of your time will be spent providing backup to other records clerks as needed.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for REQUIRED Cover Letter and Work History/Resume
Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications the Special Qualifications and the Requested Skills and Attributes which are listed below.
Cover Letter (REQUIRED)
Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.
In the body of your cover letter please include responses to all Requested Skills and Attributes listed below.
Address the cover letter To the Hiring Manager.
Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
Prepare your cover letter before starting your Workday application.
Work History/Resume (REQUIRED)
Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name.
OR
Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information and your letter will be evaluated for grammar spelling punctuation and language use in addition to demonstrated experience.
The application deadline is 11:59 p.m. on the date listed above.
Minimum Qualifications
(These must be evident in your resume or work history.)
The qualified candidate must have a high school diploma or equivalent.
AND
At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial administrative or legal documents.
OR
Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge skills and abilities for the position.
Special Qualifications
(These must be verifiable.)
None.
Requested Skills and Attributes
(These must be addressed in your cover letter.)
Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
Experience using a variety of software programs to access and input information and complete various tasks.
Experience providing customer service to a variety of individuals in challenging circumstances.
Experience explaining policies processes or procedures.
Experience identifying and safeguarding confidential information and materials.
Experience communicating in Spanish is preferred but not required.
Working Conditions
This is a full-time position and the work schedule is currently 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.
Occasional after-hours or overtime work may be required.
Some local travel may be required; the courts car will be available for use.
Frequent phone and in-person contact with people from diverse backgrounds.
Frequent phone and in-person contact with people who may be facing challenging life circumstances highly stressful situations or trauma.
This position works at a desk in an open office that is shared by four other employees. Some work is performed in archive storage areas that may be off-site isolated and minimally staffed.
Long periods of sitting or standing.
Frequently lifting boxes filled with case files and other materials. Occasionally moving boxes and files on and off shelves and to and from different floors and buildings.
Pulling bending twisting and lifting objects that weigh up to 40 pounds is required.
Regular use of the following equipment: telephone OJD-assigned computer with multiple monitors copy machine fax machine and scanner.
ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks
By submitting your application to OJD you consent to reference checks about your qualifications your workplace performance and your work product.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire you will be required to complete the U.S. Department of Homeland Securitys I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify action item asking veterans to attach their documentation will arrive after they have submitted their initial application materials. Visit theOregon job opportunities Veteransweb page for additional details information and resources.
Conduct Expectations
Because of OJDs role in providing justice and upholding the rule of law employees of the department are required to meet the highest standards of professional conduct and ethics while on the job and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer OJD complies with Oregons pay equity law. In this job profile we offer candidates new to OJD up to the third step of the salary range depending on experience. For more information on pay equity click here.
Employee Benefits
Click here to access information specific to OJD employee benefits.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program and how to qualify please click here.
Questions and Support
If you require an alternate format to complete the application process call or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
Workday related information and resources are available here.
For questions about a specific OJD job posting call or email .
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds perspectives and more inclusive we are the better our work will be.
Required Experience:
IC
Employment Type
Full-Time
