2025-2026 SY: School Secretary

Santa Fe Public Schools

Posted on : 30-05-2025

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1 Vacancy

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Job Location

El Dorado, KS - USA

Monthly Salary

$ 25008 - 29435

Vacancy

1 Vacancy

Posted on : 30-05-2025

Job Description

Position Type:
Secretarial/Clerical/School Secretary

Date Posted:
5/28/2025

Location:
El Dorado Community School

Title:
School Secretary - Community School
Work Unit:
El Dorado Community School Reports To:
Principal
Contract Length:
10 months
Pay Schedule:
Secretarial/Clerical - Salaried 200 Days Overtime Status:
Exempt
Hours:
8 hours per day
Union Status:
NEA Licensure:
N/A
All positions with Santa Fe Public Schools require a post offer/pre-employment background check. Some positions have additional requirements as established by Federal or State Rules and Regulations.

General Function:
Under direction performs a variety of clerical secretarial and other minor administrative functions required for the operation of school sites and other instructional programs; performs other related duties as required.

Education/Training/Experience
(Basic minimum requirements are subject to change from time to time to meet the needs of the District.)
Minimum: High school graduate or years of previous secretarial/administrative experience. Handles stressful situations in a calm manner. Maintains confidentiality of personnel and student matters.
Preferred: Bilingual in English/Spanish

Knowledge/Skills and Abilities:
Demonstrated knowledge of various routine tasks duties and procedures and the ability to follow specific instructions with little or no previous experience. Ability to exercise considerable and sound judgment. Willingness to improve competency by periodically participating in some form of professional growth and to remain current with the latest developments in the profession. Ability to deal with various ethnic groups. Strong organization communication and interpersonal skills. Ability to establish and maintain effective relationships with students peers and parents. Must have skill in oral and written communication. Needs the ability to perform duties with awareness of all District requirements and Board of Education policies. Able to work collaboratively to achieve the overall goals of the school and the District.

Essential Job Functions
All functions are performed in accordance with established policies procedures safety and environmental regulations facility and computer security policies and procedures. Functions are subject to change from time to time to meet the needs of the organization. Current essential functions include the following:

Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of providing emergency or necessary care in accordance with district state and federal requirements (by assignment)
Collects payments for fines fees and fundraising for the purpose of depositing in proper district accounts
Compiles data from a variety of sources (e.g. student information time sheets calendars expenditures/budget newsletters staff attendance records substitute log etc.) for the purpose of complying with financial legal and/or administrative requirements
Composes a wide variety of documents (e.g. correspondence agendas minutes bulletins reports etc.) for the purpose of communicating information to school and district personnel the public state officials etc.
Coordinates a variety of programs and/or activities (e.g. conference room usage meetings site in-service day activities workshops travel and accommodations etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
Maintains manual and electronic documents files and records (e.g. student enrollment/withdrawal information emergency cards discipline referral information attendance records facility use contracts time sheets keys security cards work orders etc.) for the purpose of providing up-to-date reference and audit trail
Monitors assigned activities and/or program components (e.g. school site budget account expenditures purchase order documentation account balances grants etc.) for the purpose of ensuring compliance with financial legal and/or administrative requirements (by assignment)
Monitors students referred for illness discipline etc. for the purpose of ensuring their safety and welfare
Participates in meetings workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
Processes documents and materials (e.g. requests for field trip transportation enrollment/withdrawal daily attendance report cards discipline referrals homeroom assignments etc.) for the purpose of disseminating information to appropriate parties
Responds to inquiries from a variety of internal and external parties (e.g. staff parents students public agencies etc.) for the purpose of providing information facilitating communication among department and/or providing direction as may be required
Supports assigned administrative personnel for the purpose of providing assistance with administrative functions
Other duties as assigned

Salary Range:
Based on education and experience.
$25008 - $29435

Resources Used in Performing Job Include (but are not limited to):
A wide variety of instructional materials and resources including electronic/digital equipment

Physical/Cognitive Requirements:
Regularly required to stand; move throughout the room and/or facility; communicate verbally and electronically; use hands to finger handle or feel objects tools or controls; and reach with hands and arms. Frequently required to stoop kneel crouch and/or crawl. Occasionally required to sit climb and balance and drive. Regularly required to lift or exert force of up to 25 pounds; frequently required to lift or exert force of up to 50 pounds; and occasionally required to lift or exert force of up to 100 pounds. Specific vision abilities required include close vision distance vision color vision and the ability to adjust focus.

Environmental Conditions:
The noise level is usually moderate. Occasionally exposed to outdoor weather conditions. Occasionally required to travel to other facilities within the District.

Personal Accountability:

Demonstrates reliability as evidenced by attendance records and punctuality
Properly notifies supervisor and/or designee of absences or tardiness
Begins and completes work within the allotted time
Consistently appears in attire appropriate to the work environment
Demonstrates skill in the use of equipment including its capabilities limitations and appropriate/special application
Protects the Districts resources through appropriate and careful use of supplies and equipment
Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury

Employment Type

Full Time

Company Industry

Key Skills

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About Company

Santa Fe Public Schools

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2025-2026 SY: School Secretary

Santa Fe Public Schools

Job Description

Employment Type

Company Industry

Key Skills

About Company

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