Administrative Assistant
Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Chubb organization seeks an individual with strong administrative expertise to join us as a full-time administrative assistant. This role allows the right candidate exposure to three key areas of administration:
Executive Support
Phoenix Claims Site Support
Business Operations
KEY OBJECTIVE:
This position based in Phoenix AZ offers the successful candidate the opportunity to serve as an executive administrative support for Claim Leaders and contribute to the overall functioning of the Claim Centers.
MAJOR DUTIES & RESPONSIBILITIES:
Partner closely and coordinate effectively with the Executive Leadership Team
Provide comprehensive administrative support to the Claim Centers for smooth operations.
Collaborate with local support staff IT Facilities and peers in other sites around the country.
Coordinate and manage logistics for onsite and offsite meetings and events for claims department
Process expense reports reconcile credit card statements and track expenditures
Independently handle administrative assignments that require decision-making skills
Create edit and proofread correspondence
Maintain team distribution lists and staff listings
Manage email correspondence and handle phone calls
Coordinate visitor logistics and building access
Administer programs special projects and processes as needed
Collaborate with local Engagement Team on event coordination.
Qualifications
Ideal candidates will possess:
5-7 years of demonstrated competence in executive assistant functions
High degree of professionalism and discretion for confidential information
Extensive time and calendar management gatekeeping and coordination skills
Familiarity with applications such as WebEx MyHR Concur Travel and Expense Teams etc.
Exceptional organizational skills
Superior written and verbal communication skills
Strong interpersonal skills to be able to effectively engage with staff and leaders
Strong attention to detail and accuracy in process and results
Strong analytical skills to anticipate business needs both on a routine and a per case basis
Mastery or strong proficiency of Microsoft Office especially in preparing presentations in PowerPoint and generating reports from multiple data sources in Excel
Strong independence and can-do attitude to be able to take proactive measures in a fast-paced environment
Employment Type
Full-Time
