Administrative Assistant II

Business Management Associates Inc. (BMA) Integrating People and Process Through Service with a strategic emphasis on integrating people and process and proven documented project management methodology for internal and external management while maintaining a strategic and financial focus on an organizations most important component its people;

Love Thy Customer; Love Thy Work; Love Thy System

Business Management Associates (BMA) is seeking an experienced Administrative Assistant II who will be responsible for Administrative I job duties such as; generic clerical skills such as greeting and directing visitors fielding phone calls scheduling meetings responding to callers taking minutes composing memos transcribing developing presentations generating reports and monitoring invoices and expense reports. The admin must have basic computer skills to conduct internet research and perform data entry. The Administrative Assistant II also performs administrative and office support activities that require an ability to multi-task and assist multiple agency employees at once. More advanced computer skills are required as the assistant will be required to perform word processing spreadsheet management and conduct more advanced internet research. Additional duties may include filing and faxing.

RESPONSIBILITIES & DUTIES:

• Reviewing and disseminating memoranda to staff; conducting documents control for routing through office.
• Preparing purchase request for small purchases
• Preparing writing and editing a variety of correspondence including letters and memos; reviewing draft policies standard operating procedures and memoranda for grammar and format
• Coordinating travel and submitting data into the agency travel system
• Compiling equipment requirements for office staff (e.g. laptops printers monitors); preparing training requests; and preparing matrix of office needs
• Additional duties may not be limited to what is listed

QUALIFICATIONS & REQUIREMENTS:

• Knowledge of Outlook (scheduling)
• Knowledge of Electronic Travel Systems
• Experience with MS Office Suite software (Excel PowerPoint MS Word)
• Superior communication (written and verbal) and interpersonal skills.
• Superior customer service skills.
• Ability to be flexible and adaptable to thrive in a fast-paced environment

EDUCATION & EXPERIENCE:

• Minimum high school diploma or GED required and two (2) years of related work experience required

At BMA we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race color religious creed sex national origin ancestry pregnancy childbirth physical disability mental disability age military status or status as a Vietnam-era or special disabled veteran marital status registered domestic partner or civil union status gender (including sex stereotyping and gender identity or expression) medical condition (including but not limited to cancer related or HIV/AIDS related) genetic information or sexual orientation in accordance with applicable federal state and local laws. BMA complies with applicable state and local laws governing nondiscrimination in employment in every location in which BMA has facilities. BMA believes that diversity and inclusion among our employees is critical to our success as a company and we seek to recruit develop and retain the most talented people from a diverse candidate pool.