Award Manager (Ukraine Nationals Only)
Award Manager (Ukraine Nationals Only)
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Job Description
ROLE PURPOSE:
TheAward Manageris responsible for delivering an efficient and effective award management process for the assigned portfolios. S/he will lead award management and develop best practices of award management.
The role offers to be a key contact for the assigned awards throughout the Award management cycle. The individual will be responsible for working with all other departments and teams in the country and regional office to develop the capacity of all staff as it pertains to Award Management and provide on-the-job support to develop an awards management system that supports Save the Childrens quality standards in discussion with the Director of Awards.
The individual will play a strong coordination role both internally with Save the Children members and with locally based donors for the assigned awards. He/she will review proposal packages and lead the AMS (Award Management System) to ensure internal proposal processes are followed. During the implementation of projects he/she will provide support and information to the technical field-based and operations teams to deliver donor-compliant awards.
KEY AREAS OF ACCOUNTABILITY:
Developing self and others;
- Building a high-performing emergency award management team to support good practice and high-quality delivery across the response
- Lead/Support Award Management capacity building both within the AM team and for other relevant staff members including budget holders working on the response
- Anticipate Award Management staffing surge capacity requirement at first onset reporting periods and roll down and ensure that adequate staffing level is maintained throughout and that hand-over are planned and documented.
- Conduct regular refresher sessions on existing tools and the RACI matrix to improve collaboration and enhance ways of working
Communicating with impact:
- Provide strategic support to the operation team during the implementation of all aspects of award management.
- Maintain effective communications with Save the Children Members providing them with timely updates on their awards and flagging potential issues promptly
- Ensure the production of high-quality and timely reports that accurately reflect the impact achieved and lessons learned during the implementation of an award.
- Build and maintain relationships with relevant networks and award management staff of similar organisations in the country as well as local representatives of donor organisations.
Compliance (systems processes & donor):
- Ensure that the Award Management System (AMS) is effectively maintained and up to date for all response awards and sub-awards including authorisation and document retention
- Ensure that key staff (including partners) have a clear understanding of donor compliance requirements in a rapid but controlled fashion throughout the project management cycle and that there is a complete audit trail of the implementation and reporting for all awards.
- Work with relevant program staff to ensure all implementing partners for the response operations undergo legal vetting before commencing work with Save the Children are engaged with appropriate agreements and effective monitoring systems are in place so that partner delivery meets donor expectations and requirements.
- In rapid onset emergencies work with program staff to ensure capacity assessments and induction into Save the Children policies are undertaken for all new partners and any actions needed as a result of this are taken within an appropriate timescale.
Monitoring and analysis:
- Collaborated with the Finance team to ensure the CO has a clear framework for response master budget development cost allocation monitoring of award budgets phasing and forecasting and ensuring alignment between the response master budget and donor-approved budget.
- Using strong financial analysis skills to oversee the award portfolio and pipeline
- To work in collaboration with the finance department and provide technical advice regarding strategic donor cost allocations to minimise compliance issues where possible
General
- Comply with Save the Children policies and practices concerning child safeguarding code of conduct and health.
QUALIFICATION:A relevant professional qualification with a minimum of first degree in a field such as International Development Business Administration or a related discipline. A minimum of two years of relevant and progressive work experience in managing grants and awards preferably within an International Non-Governmental Organization (INGO) operating in a complex environment.
EXPERIENCE AND SKILLS
Essential
- Experience with award management policies procedures and systems
- Previous experience in awards management within a humanitarian setting.
- Excellent planning management and coordination skills with the ability to organize a diverse and demanding workload.
- Understanding of major humanitarian institutional donors (e.g. BHA ECHO DEC OFDA UNOCHA Sida INTPA USAID SWS) including budgeting compliance and reporting; experience engaging with locally based donors.
- Well-developed skills in team and staff management with proven coaching and capacity-building abilities.
- Knowledge of the financial aspects of award management and an understanding of operations and programming.
- Strong attention to detail problem-solving skills and the ability to analyze trends.
- Proficiency in Word Excel Outlook Internet Explorer and financial systems.
- Ability to build relationships quickly with a wide variety of people demonstrating cultural awareness.
- Patient adaptable and able to improvise and communicate clearly and effectively under pressure.
- Strong written and spoken communication in English and strong interpersonal skills with experience managing multicultural teams.
Desirable
- Good skills in budgeting forecasting and financial reporting within grant management.
- Knowledge of compliance requirements from major donors
- Experience in multi-stakeholder international or humanitarian settings.
- Proven team leadership including capacity building and staff development.
- Excellent writing and verbal skills in English for reports and stakeholder communication.
- Strong problem-solving abilities and risk assessment under pressure.
- Knowledge of SCI Awards Management and AMS is highly desirable and considered an added advantage
Equal Opportunities
The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process which includes rigorous background checks reflects our commitment to the protection of children from abuse.
Health and Safety
The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Required Experience:
Manager
Employment Type
Full-Time
