Terms of Reference Consulting Role in Event Management and Communications
Terms of Reference Consulting Role in Event Management and Communications
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Salary Not Disclosed
1 Vacancy
Job Description
Consulting opportunity
Building on the principles of SNVs 2030 strategy the Global Marketing Communications and Public Affairs (MCPA) team seeks to harmonise and amplify SNVs voice and visibility. Their efforts and initiatives in Strategic Marketing External & Internal Communications Digital Marketing Event Management and Media Relations & Advocacy are intended to support all facets of SNVs operations from business development to project execution with the ultimate goal of driving systemic change.
The MCPA team aims to elevate SNVs positioning profile and influence in key areas such as climate adaptation and mitigation equity and inclusion and systems transformation to solidify SNVs status as a global development partner and thought leader within the international development sector.
To support the delivery of SNVs 60th anniversary initiatives during a period of team transition and reorganisation the MCPA team is seeking external consultancy support with a focus on two key areas: 1) event management and 2) marketing communications and campaigning.
Scope of work:
The consultant will provide targeted support to the Global Marketing Communications and Public Affairs (MCPA) team in delivering key activities linked to a key milestone event scheduled for later this year. This will include two main workstreams:
Event management:
Co-developing the events concept agenda and format ensuring alignment with SNVs strategic objectives.
Collaborate with internal stakeholders on pre-event planning technical support and run-of-show documentation.
Liaising with speakers partners and internal stakeholders to ensure smooth coordination.
Supporting content preparation for the event such as presentations displays creative collaterals scripting and research as necessary and multimedia elements.
Overseeing on-site coordination on the event day including setup registration and troubleshooting.
Supporting post-event follow-up and documentation such as thank-you communications reporting and event-related content curation for archival or dissemination purposes (e.g. photos videos quotes stories and recordings).
Marketing communications/campaigning:
Supporting the conceptualisation and refinement of the external communications campaign strategy and concept.
Project management of campaign development ensuring milestones deliverables and deadlines are met.
Coordinating the production of campaign assets (e.g. a dedicated digital landing page social media posts videos/animations infographics publications and event materials) in line with SNVs brand and messaging.
Contributing to the development and rollout of a media and dissemination plan ensuring targeted engagement with SNVs priority audiences and stakeholders.
Collaborating with internal teams for research data collation and storytelling and managing the engagement of external suppliers such as communications agencies or video editors to ensure timely and high-quality outputs.
Duration and deliverables
Based on the above-described activities and the key deliverables the consultancy will run from 1 July to 30 September 2025 and we expect a required support of up to 4-5 days and 32-40 hours per week.
Qualifications :
Qualifications needed for the assignment
We are seeking an experienced strategic marketing communications professional with a background in event management and campaigning as well as experience in the international development sector.
To be considered for this assignment you must have:
A Bachelors degree in (Digital) Marketing Communications Public Relations Media and Journalism International Relations International Development or related disciplines and at least 7 years of relevant work experience ideally in fast-paced global or multi-country organisation.
A team player with excellent stakeholder management skills and a strategic creative and conceptual mindset who is passionate about SNVs mission and committed to developing engaging events and effective communications.
Proficient in storytelling and content creation with extensive experience in producing engaging audience-focused narratives. Demonstrated ability to manage and collaborate with external suppliers including marketing agencies photographers videographers graphic designers and copywriters.
Proven project management skills with the ability to plan execute and oversee multi-channel communication initiatives in a fast-paced environment.
Proven event management skills including planning coordination and oversight of both in-person and virtual events.
Proficiency in digital communication tools including MS Teams SharePoint Trello and Canva.
Fluent in English (written and spoken); knowledge of French is a bonus.
The candidate will be awarded a consultancy agreement and managed by the Head of Marketing Communications and Public Affairs. For all deliverables the consultant is expected to collaborate with and deliver to either the Head of MCPA or MCPAs Strategic Communications and Media Lead.
As it is a remote assignment the consultant may work from any location and is not required to be on-site unless specifically requested (and reimbursed) by the client.
Additional Information :
How to Apply
If you meet the profile we invite you to apply by submitting your proposal including:
motivation letter
personal profile (including previous employments relevant work experiences formal trainings and education certificates)
work availability (including any planned leave)
expected hourly rate
and at least three references.
Please apply exclusively via SmartRecruiters by 11 June 2025. All information will be treated with the utmost confidentiality.
We do not appreciate third-party mediation based on this advertisement.
Payment terms
The Consultant shall submit monthly invoice(s) to the attention of Judith Schulte Global Head MCPA at the following address:
SNV
Parkstraat 83
2514 JG The Hague
Payment to the Consultant shall be made within 30 (thirty) calendar days of the SNVs receipt and approval of the final invoice.
Remote Work :
Yes
Employment Type :
Contract
Employment Type
Remote
