Document Control Specialist II

Job Summary

We are seeking a meticulous and organized Document Controller to join our team. The successful candidate will be responsible for managing and overseeing the documentation process across various Common Data Environments (such as ASite and Autodesk Construction Cloud) ensuring that all project documents are accurate up-to-date and easily accessible.

This role can be provided remotely but you will be working across a portfolio of project for AECOM Ireland Ltd.

Job Duties

As a Document Controller you will work with the AECOM Ireland Project Management and Building Surveying Teams and you will have the following daily responsibilities:

• Day-to-day administration support to our PM and BS team;
• Manage and maintain all project documents including drawings specifications and reports on the Common Data Environment (CDE);
• Ensure that all documents are correctly named filed and stored in accordance with company standards and project requirements;
• Coordinate with project teams to ensure timely submission and approval of documents;
• Monitor document control processes and procedures to ensure compliance with project and company standards;
• Uploading drawings / document to the CDE;
• Extracting information from CDE and collation / preparation of monthly reports;
• Circulating weekly site inspection trackers regarding upcoming inspections;
• Provide training and support to project teams on document control produres and the use of the CDE;
• Conduct regular audits of the document control system to ensure accuracy and completeness;
• Generate reports on document status and progress as required;
• Assist in the preparation of project documentation for handover to clients;
• Have a key focus on reporting analysing and communicating project activity;
• Implement and maintain processes and standards for consistency and drive project governance;
• Have thorough understanding of AECOMs relevant procedures and processes.

Qualifications :

Minimum Qualification

• Relevant educational qualifications or experience in the area of project; management/accounting/construction or similar with good analytical and numerical skills.

Specific Skills Required

• Strong communication interpersonal skills and command of the English Language;
• Strong organizational and time-management skills;
• Strong interpretation skills and excellent attention to detail and accuracy;
• Strong financial contractual commercial and communication skills;
• Ability to work independently and as part of a team;
• Strong computer skills and strong knowledge of Word Excel PowerPoint and other Office 365 tools is essential.

Person Specification (Behavioral Attributes) 

• Safeguard to operate ethically and with integrity while prioritising safety and security in all that you do;
• Be decisive know how to prioritize advocate focus and accountability;
• Be impactful use clear and frequent communications drive execution and results;
• Be client-focused be collaborative innovative and strategic;
• Be the role model lead by example demand excellence maintain safety and integrity as top priorities. 

Experience

• Experience in an administrative role;
• A demonstrated experience of working in a fast paced project environment;
• A strong ability to communicate effectively with internal and external stakeholders;
• A strong eye for detail and the ability to problem solve where necessary;
• Ability to multitask and work under strict timelines with a flexible attitude;
• Proactive approach with a willingness to continually change and adapt;
• Works with others in an open respectful and fair manner.

Preferred Qualifications

• Experience in the construction or engineering industry;
• Knowledge of document control standards and best practices;
• Certification in document control or related field.

Additional Information :

#LI-IP1

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time