Operations Specialist

Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinates hiring processes for most police department hiring processes; managing a typical job requisition load of 20 to 30 vacancies at any given time. This includes civilian and commissioned positions with the primary focus on police officer hiring.

• Writes and edits job descriptions as needed in collaboration with citys Human Resources department

• Develops screening matrix testing and oral board components.

• Drafts testing and interview schedule ensuring that staff and resources are available and that applicants have completed the necessary steps to participate.

• Trains background investigators on format/content of background and how to utilize required software.

• Reviews applicant backgrounds and individual components of every background account.

• Consults with Hiring Managers about start dates and salaries.

• Informs applicants of their status and makes job offers as needed.

• Conduct engagement conversations with hiring managers to establish a recruiting plan for each position.

• Create and maintain effectivepostings.

• Proactively source candidates from job boards and networking sites.

• Pre-screen and refer candidates to hiring managers.

• Participate in panels to review new and updated position descriptions.

• Participate in activities pertaining to equity diversity and inclusion (EDI) as they relate to the selection process.

• Facilitate interview debriefing discussions when needed.

• Partners with the departments recruitment team; develops writes evaluates and implements recruitment strategies.

• Acts as liaison withpotential applicants.

• Coordinates with the Public Information Officer on recruiting materials media and social media recruitment strategiesand assists in keeping the police department website updated.

• Manage track and record employee absences through workers compensation FPPA and the citys Risk Management team.

• Update department leadership on employee recovery progress and expected return to duty clearances.

• Provides support to department volunteers and interns working throughout the department.

• Identifies short and long-term volunteer andinternship opportunities and markets those opportunities to nearby colleges and universities.

• Screen interview and onboard selected intern/s. Designs and manages internship schedule providing supervision as needed.

• Special projects as assigned including communication and design work.

• Develops or assists with developing brochures flyers posters andgraphics as needed.

• Takes proper safety precautions anticipates unsafe circumstances and acts accordingly to prevent accidents.

• Responsible for the safety of self other materials and equipment.

• Uses all required safety equipment.

• Carries a cell phone during assigned work hours.

MINIMUM REQUIREMENTS

• Ability to demonstrated accountability and reliability in work habits specifically organization and time management.

• Ability to demonstrated interpersonal effectiveness as a member of team formal or informal leader and as an individual employee.

• Ability to work effectively with others in a team-oriented environment.

• Skills and proficiency in Office 365 and able to quickly learn and utilize new software.

• Have and maintain acceptable background information including criminal conviction history.

PREFERRED QUALIFICATIONS

• Knowledge that can be demonstrated of the criminal justice system experience working in law enforcement and a mid-size public organization.

• Skill in using computer graphics programs.

• Skills in technical writing and editing.

• Skills in excellent verbal and written communication..

• Experience in Human Resources and/or in Talent Acquisition.

• Experience in municipal government including working knowledge of Applicant Tracking Systems (ATS) such as Neogov orWorkday.

• Experience in public speaking.

• Volunteer/community service experience.

• Work experience demonstrating the ability to relate to a variety of persons with differing needs and expectations.

REQUIRED EDUCATION & EXPERIENCE

• Associates degree in a related field. Four (4) years of related experience may substitute for the education requirement.

• Two (2) years of experience working in human resources or related field.

BACKGROUND INFORMATION

Demonstrated personal and professional honesty integrity good judgment as shown in applicants criminal history background and motor vehicle record and use of drugs and alcohol. Preference will be given to applicants who have no history of use sale or possession of illegal substances. Polygraph or Computer Voice Stress Analyzer used for verification of applicant information. Prior to employment successfulapplicants are required to submit to a drug test. Some positions will also require medical and/or psychological testing prior to employment.

SUPERVISION

Supervision received: Personnel/Training Commander.

Supervision exercised: None

WORKING CONDITIONS

• Physical and mental effort: Depending on daily assignment some sedentary physical work with frequent sitting up to 4-6 hours/day alternating with constant standing/walking up to 8-10 hours/day. Constant use of the hands for simple grasping and fine manipulation. Frequent bending squatting kneeling climbing step stools and stairs and reaching overhead. Occasional lifting up to 20#. Vision for reading and working at a monitor for prolonged periods of time interpreting and enteringinformation into multiple databases. Speech communication and hearing to maintain communication with co-workers and citizens.

• Work Environment: Works primarily on-site in an office setting.

• Machines and equipment used: Frequent eye/hand coordination to operate personal computer and office equipment.

Additional Job Description:

Last updated: May 2025

The City of Boulder is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race national origin gender gender identity sexual orientation protected veteran status disability age or other legally protected statute. For individuals with disabilities who would like to request an accommodation please send a request to