Executive Assistant to the Chief External Affairs Officer (119211)
Executive Assistant to the Chief External Affairs Officer (119211)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Title:Executive Assistant to the Chief External Affairs Officer
Work Place Flexibility: Onsite
Legal Entity:Entergy Services LLC
JOB DUTIES/RESPONSIBILITIES:
- Provide high-level administrative support to the Chief External Affairs Officer and direct reports: manage calendars and schedules coordinating meetings appointments and travel arrangements as needed
- Prepare and distribute agendas presentations and other materials for team meetings and executive-level discussions
- Manage administrative affairs of the department including meeting management invoice processing supply equipment procurement training records etc.
- Manage correspondence and routine documents and presentations given minimal direction. Prepare and draft documents spreadsheets presentations interoffice correspondence and copies.
- Serve as the primary point of contact for stakeholders responding to inquiries and routing requests appropriately
- Assist with the preparation of reports presentations and other documentation related to department projects and initiatives
- Process badges and access for outside contractors
- Coordinate and oversee special events conferences and other related activities
- Collaborate with cross-functional teams and departments to facilitate information sharing and ensure seamless coordination
- Anticipate the needs of the leaders and proactively provide support to enhance their productivity and effectiveness
- Handle multiple assignments work within deadlines and maintain confidentiality and discretion when handling sensitive information and materials
MINIMUM REQUIREMENTS:
Minimum education required of the position
- Typically requires vocational training apprenticeships or the equivalent experience in related field. A Bachelors degree is highly preferred.
Minimum experience required of the position
- 10 years of relevant experience
- Preferred Qualifications:
- Strong analytical skills and advanced skills in Microsoft Office - PowerPoint Excel and Word.
- Experience supporting C-suite executives in a corporate/professional environment.
Minimum knowledge skills and abilities required of the position
- Advanced knowledge of Microsoft Word; proficiency in PowerPoint Excel Teams andSharePoint preferred
- Demonstrated ability to work independently exercise sound judgment and maintain a high level of discretion and confidentiality
- Exceptional organizational and time management skills with the ability to prioritize and multitask effectively
- Interest and demonstrated experience with improving work processes
- Strong written and verbal communication skills with the ability to interact with individuals at all levels of the organization
- Emotional intelligenceability to work with a team be patient and self-aware to maintain balance amid opposition and change and to be multi-culturally aware and sensitive
#LI-ONSIE
#LI-DH1
Primary Location: Louisiana-New OrleansLouisiana : New Orleans
Job Function: All Other Jobs
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT
Number of Openings: 1
Req ID: 119211
Travel Percentage:Up to 25%
An Equal Opportunity Employer Minority/Female/Disability/Vets. Please click here to view the EEO page or see statements below.
EEO Statement:The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex gender sexual orientation gender identity or expression national origin age disability genetic information marital status amnesty or status as a protected veteran in accordance with applicable federal state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including but not limited to recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race color religion sex gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.
Accessibility:Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant employee or third party on his or her you are an individual with a disability and you are in need of an accommodation for the recruiting process please clickhereand provide your name contact number the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.
Additional Responsibilities:As a provider of essential services Entergy expects its employees to be available to work additional hours to work in alternate locations and/or to perform additional duties in connection with storms outages emergencies or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please to schedule a time to review the affirmative action plan during regular office hours.
EEI Testing:
One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test the type of test will be located under the qualifications section of the job posting. If you are invited to a test session we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test. The test brochure will give you critical information on the test such as time allocated and numberof questions. Also keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website Logon ID: entergy password: practice test (2 words).Travel expenses incurred in connection with EEI testing are non-reimbursable.
In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing the type of test will be located under the qualifications section of the job posting.
WORKING CONDITIONS:
As a provider of essential services Entergy expects its employees to be available to work additional hours to work in alternate locations and/or to perform additional duties in connection with storms outages emergencies or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
