Sr. Administrative Assistant (Boston)

Job Description

The Senior Administrative Assistant provides advanced administrative and business support to the department and reports directly to the departments lead admin. This individual plays a key role in ensuring the efficiency and effectiveness of daily operations through proactive support and close collaboration with the lead admin.

Key Duties and Responsibilities:

• Manage calendar including scheduling internal and external meetings prioritizing appointments securing conference rooms ordering catering and providing logistical and administrative support on the day of meetings.
• Act as a departmental resource for Vertexs internal systems and tools (e.g. Procurement SharePoint Concur Vertex U VLearn etc.).
• Compile and integrate information from various stakeholders into departmental reports.
• Assist with travel arrangements including booking flights and accommodations submitting expense reports and organizing team lunches dinners and off-site meetings.
• Assist with requests for appointments emails and phone calls based on established departmental procedures.
• Process purchase orders invoices and contracts on behalf of the group.
• Assist with visitor registration including pre-registering guests and providing escort services.
• Assist with daily office operations including inventory control of office supplies and coordination with IT Operations and Facilities teams to maintain computers phones and office equipment.
• Maintain a positive and professional work environment for employees and visitors.
• Maintain professional relationships with local office service providers (e.g. cleaning services couriers equipment technicians and mail/shipping vendors).
• Operate with a high level of discretion and professionalism to maintain the confidentiality of sensitive Vertex initiatives.

Knowledge and Skills:

• Proficiency with Microsoft Office applications (Word Excel PowerPoint Outlook).
• Strong organizational and time management skills with the ability to prioritize tasks and handle multiple assignments simultaneously.
• High attention to detail and accuracy.
• Proven discretion and professionalism when managing confidential information.

Education and Experience:

• High school diploma or equivalent required.
• Minimum of 2 years of administrative experience or an equivalent combination of education and experience.

Pay Range:

Disclosure Statement:

Flex Designation:

Flex Eligibility Status:

In this Hybrid-Eligible role you can choose to be designated as:
1. Hybrid: work remotely up to two days per week; or select
2. On-Site: work five days per week on-site with ad hoc flexibility.

Note: The Flex status for this position is subject to Vertexs Policy on Flex @ Vertex Program and may be changed at any time.

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a persons race color sex gender identity or expression age religion national origin ancestry ethnicity disability veteran status genetic information sexual orientation marital status or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager or contact Talent Acquisition at