Senior Executive Administrative Assistant
Senior Executive Administrative Assistant
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Job Description
Become an integral part of the Corporate Benefits team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented with a focus on attention to detail and quality.
As a Senior Administrative Assistant in Chief Information Officer to Corporate Technology you will excel in a collaborative team environment representing the manager and group with professional courtesy and expertise. Your role requires delivering high-quality work output and interacting seamlessly with executive-level internal clients across various lines of business. You will adapt procedures processes and techniques to effectively manage tasks such as invoice processing document management meeting coordination and fund management ensuring alignment with the departments activities and goals. Your proactive approach and attention to detail will be essential in maintaining efficient operations and supporting the teams success.
Job Responsibilities
- Communicate effectively with internal clients
- Manage an extensive and complex calendar in a fast-paced and dynamic environment
- Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
- Schedule demanding internal and external meetings; adjust and prioritize last-minute changes including logistics such as conference rooms events and catering
- Respond and follow-up on the managers behalf when required
- Reconcile and complete expense reports
- Maintain poise under pressure with the flexibility to adapt to changing priorities in a deadline-driven environment
- Demonstrate the highest level of integrity confidentiality and trustworthiness
- Analyze understand data and draw conclusions; demonstrate problem solving skills and thinks outside the box to find creative ways to assist the team
- Manage a flexible work schedule accompanying the CIO to Jersey City or Midtown Manhattan offices for the day as needed
Required qualifications capabilities and skills
- At least five years of administrative experience
- Advance ability to organize
- Discretion and good judgement in confidential situations and proven experience interacting with senior management
- Strong skills with Microsoft Office products (proficient knowledge of MS Outlook Word Excel and PowerPoint)
- Effective interpersonal skills
- Superior oral and written communication skills
Preferred qualifications capabilities and skills
- Experience supporting at the Managing Director level (or equivalent) or above
- College degree is a plus
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
Required Experience:
Senior IC
Employment Type
Full-Time
