Workplace Lease Administration Manager
Workplace Lease Administration Manager
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Job Description
Cohesity is a leader in AI-powered data security and management. Aided by an extensive ecosystem of partners Cohesity makes it easy to secure protect manage and get value from data across the data center edge and cloud. Cohesity helps organizations defend against cybersecurity threats with comprehensive data security and management capabilities including immutable backup snapshots AI-based threat detection monitoring for malicious behavior and rapid recovery at scale.
Weve been named a Leader by multiple analyst firms and have been globally recognized for Innovation Product Strength and Simplicity in Design.
Join us on our mission to shape the future of our industry.
Want to help us simplify the world of data management
As the Lease Administration Manager you will oversee global lease administration and lead the end-to-end execution of lease documents across our real estate portfolio. This includes teaming on the lifecycle of leases and amendments ensuring data integrity in lease systems and partnering with legal finance and real estate teams to drive timely approvals. Youll conduct detailed lease reviews oversee abstracting and rent schedules manage the rent approval process and implement scalable processes to support ongoing lease compliance reporting and operational efficiency.
Were looking for people who are detail-oriented with expertise in commercial real estate lease administration and who have worked with lease transactions teams on lease operations guiding projects through execution. The candidate must be capable of collaborating across multiple teams and supporting global real estate strategies while ensuring compliance accuracy and alignment with company goals.
HOW YOULL SPEND YOUR TIME HERE
- Oversee monthly rent approval process teaming with Legal Finance and external vendors
- Partner on budgeting and reporting related to real estate with the Finance team
- Oversee outsourced Lease Administration team to ensure a high level of accuracy on lease abstracts including key dates lease expirations monthly rent charges and other obligations.
- Obtain Letter of Credits and Security Deposit for any new leases track returns or reductions during lease term and work with internal and external stakeholders on updates to LOC and Security Deposits
- Track key dates and lease expirations and assist in coordination of restoration work and move-out obligations
- Review monthly rent charges annual operating expense estimates reconciliations and audits
- Liaise with Landlords and assist Workplace teams on lease review and lease interpretation
- Work with partner teams on creating purchase orders related to lease transactions and on meeting insurance requirements in leases
- Support sustainability initiatives related to lease requirements and company sustainability goals
- Leverage AI tools to drive efficiency automation and scale across real estate operations
WED LOVE TO TALK TO YOU IF YOU HAVE MANY OF THE FOLLOWING
- 6-8 years of experience on a Workplace or Real Estate team working on lease operations lease compliance and lease administration with in-house corporate real estate experience preferred.
- Expert lease interpretation rent processing financial analysis and data analysis skills.
- Highly adaptable capable of balancing multiple priorities meeting deadlines and pivoting within projects as needed.
- Self-starter with excellent analytical skills communication abilities and a strong sense of ownership .
- Ability to collaborate effectively and build relationships with internal and external partners.
- Confidentiality of business matters
- Knowledge of Google and Microsoft Suites and Lease Administration systems (Costar Visual Lease Lease HarborTririga or similar)
- Have experience leveraging AI tools to drive efficiencies and process improvement
About OpenAI
OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core and to achieve our mission we must encompass and value the many different perspectives voices and experiences that form the full spectrum of humanity.
We are an equal opportunity employer and we do not discriminate on the basis of race religion color national origin sex sexual orientation age veteran status disability genetic information or other applicable legally protected characteristic.
For additional information please see OpenAIs Affirmative Action and Equal Employment Opportunity Policy Statement.
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In-Office Expectations
Cohesity employees who are within a reasonable commute (e.g. within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.
Required Experience:
Manager
Employment Type
Full-Time
