Associate Director, Gift Agreements & Compliance

About the University of Denver

The University of Denver is a private institution dedicated to the public good. Here we create a better future for all.

Through the 4D Experience our community members build skills knowledge and perspective at our campuses nestled in the vibrant city of Denver and the Rocky Mountains. As globally-minded citizens we strive to make a difference in the world and create real lasting change through collaborations and cutting-edge research designed to solve real-world challenges. For over 150 years DU has offered a multitude of disciplines majors and degrees designed to prepare students for lives and careers of purpose.

About DU Advancement

The Denver Difference campaign is our most ambitious yet. It marks a dramatic shift in conventional thinking about what the university experience can and should be. DU is setting the bar with our approach to higher education developing and preparing students to be successful in life in every way. The University of Denver is building an advancement enterprise that mirrors the excellence and innovation of our great institution. Inclusive of alumni relations development and student and alumni career services DU Advancement is building and fostering a culture of deep engagement and philanthropy in support of our bold vision.

The University of Denver and DU Advancement deeply value inclusive excellence recognizing that its success is dependent on how well it values engages and includes the rich diversity of constituents. As a part of that effort we are continuing to grow a team of inclusive collaborative inquisitive innovative ethical and transparent advancement professionals who possess deep mutual respect for one another and for our shared profession.

Position Summary

The department of Gift Administration and Records Management (GARM) is a key support component to the success of the broader Advancement unit. The GARM team works closely with Advancement Operations development officers and other Advancement team members partners in the Controllers office Internal Audit external auditors and other University units to manage donations to the University of Denver ensure entry and quality and maintain the database used to solicit and communicate with the constituent population.

The Associate Director Gift Agreements and Compliance will play a key leadership role in managing and ensuring compliance in the gift agreement process. This position is responsible for leveraging strong relationships with frontline fundraisers and leaders to drive the creation of gift agreements new fund designations pledges and bequests while ensuring compliance with internal policies and external regulations. The Associate Director will serve as a subject matter expert for policy-related inquiries and will also contribute to process improvements and audit fulfillment.

Essential Functions

Gift Agreement Management

• Conceptualize and drive the ongoing development and refinement of gift agreement processes and materials identifying opportunities for innovation and ensuring best practices are adopted across the organization.
• Lead the drafting reviewing revising and execution of gift agreements reflecting donor intent and ensuring compliance with policy IRS rules and regulations and organizational standards.
• Serve as a trusted resource for questions regarding gift policies providing guidance to internal teams to ensure adherence to all policies and regulations.

Fund and Pledge Management

• Oversee the creation of new fund designations in the Advancement CRM and collaborate with development and unit partners by assisting in the facilitation of the University Finance fund creation workflow process.
• Supervise the entry and tracking of complex pledges and bequests in the CRM ensuring accuracy and timely processing.
• Lead the process for sending pledge reminders overseeing communication with development officers fulfilling ad hoc requests analyzing pledge reminder process and implementing improvements.
• Maintain gift holding account ensuring that all transactions are accurately tracked and properly allocated in alignment with donor intent.
• Assist in audit tasks including conducting gift agreement research and ensuring the organization is prepared for audits by providing necessary documentation and data.

Partnerships & University Citizenship

• Collaborate with the Office of Sponsored Research to ensure philanthropic commitments are regularly reviewed entered into Advancement CRM and reconciled.
• Serve as an active and collaborative partner to all central and unit-based Advancement staff and other campus colleagues to foster strategic effective and collaborative career and professional development practices.
• Models One DU leadership.

Required Qualifications

We welcome applications from all candidates including first-generation applicants and individuals from diverse backgrounds such as veterans and those with disabilities. We welcome you to apply if you meet the minimum requirements listed below and are enthusiastic about the work.

• Bachelors degree or equivalent combination of education or work experience (Veterans with equivalent combination of military certification/education and experience may substitute for the degree qualification)
• 3 years of professional experience in gift administration and records management including working with gift agreements in a non-profit environment.
• Experience in gift processing and records/database management in a large complex environment including a basic understanding of IRS rules and regulations.
• Experience working directly with frontline fundraisers in a complex non-profit environment toward the successful closure of philanthropic gifts.
• Management experience (to include direct management of projects or personnel)

Preferred Qualifications

• Experience using Ellucians Banner Advancement MS Dynamics CRM Advance or other similar CRM or relational databases.
• Gift entry experience and familiarity with complex gift accounting and gift administration processes.
• Experience reconciling accounts in a fund accounting system.
• Experience developing and/or enforcing policy compliance.

Working Environment

• Standard open office environment.
• Noise level is quiet to moderate.
• Some nights and weekend event attendance.
• Eligible for hybrid or remote work.

Physical Activities

• Ability to work in front of a computer for an extended period.
• Occasionally required to move about the office/campus

Work Schedule
Monday - Friday 8:00 a.m. - 4:30 p.m.; some nights and weekends as required. In accordance with the Universitys flexible work policy this position is eligible to be considered for partial remote work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.

Application Deadline
For consideration please submit your application materials by 4:00 p.m. (MST) June 30 2025.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 12.

Salary Range:
The salary range for this position is $75000 - $85000.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits including medical dental retirement paid time off tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of Denvers NonDiscriminationStatement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.