Job Title: Accounting Specialist & Office Support Location: Hybird/Remote Job Type: Full-timeAbout Us Grace Federal Solutions LLC is a health care services partner providing support to government agencies healthcare organizations and universities. A recognized leader in healthcare Grace delivers high-impact projects and services that drive results and customer satisfaction. Our team of dedicated professionals provides innovative strategies and tailored support in Data & Information Technology Health Equity Clinical Research Enterprise Workforce Solutions Project Management Strategy & Management Consulting People & Change Management Training Design & Delivery Services Grace Federal Solutions also provides comprehensive workforce solutions by staffing both direct and contract clinical non-clinical and support roles across a wide range of healthcare settings. We are committed to delivering exceptional service to our clients while fostering a collaborative purpose-driven work environment for our team.Position Summary We are seeking a detail-oriented Accounting Specialist & Office Support professional to join our growing team. This dual-role position is primarily responsible for managing core accounting functions and supporting administrative operations particularly for our leadership team. The ideal candidate has strong accounting knowledge excellent organizational skills and the ability to manage multiple tasks with precision and professionalism.Key Responsibilities Accounting Duties (Primary):
Manage accounting functions using QuickBooks and PrimePay
Calculate pay and perform payroll processing including deductions and compliance with federal/state tax laws
Generate and manage payroll reports and ensure ACA compliance and benefits eligibility tracking
Assist with insurance renewals and support benefits administration
Compile and deliver ad hoc client reporting and book of business summaries
Support budget tracking and management
Maintain records of fixed assets inventory and depreciation
Monitor unemployment claims and complete workers compensation reporting
Process payments and invoices and complete bank/account reconciliations
Perform Excel-based data entry and analysis (must be proficient with formulas)
Office Support Duties (Secondary):
Maintain contract agreements and monitor renewal timelines
Provide schedule management support to the CEO
Coordinate travel arrangements for executive leadership
Maintain accurate and confidential employee records and HR documents
Required Qualifications
3 years of experience in accounting or finance roles
Strong proficiency in QuickBooksPrimePay and Microsoft Excel (including formulas)
QuickBooks Certification (ProAdvisor)
Demonstrated knowledge of payroll processingtax compliance and ACA standards
Strong attention to detail and accuracy
Excellent organizational and time management skills
Ability to work independently and handle confidential information professionally
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