Accounts Receivable Specialist -
Accounts Receivable Specialist -
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Salary Not Disclosed
1 Vacancy
Job Description
Accounts Receivable Specialist
Location: Remote (Eastern Time required)
Compensation: $1200 - 1400/month
Industry: Distribution & Logistics
Schedule: Full-time Remote Eastern Time business hours
Position Overview
The Accounts Receivable Specialist plays a key role in supporting the Accounts Receivable Department by managing customer billing collections and reconciliation of accounts. This position ensures accurate invoicing timely payments and the maintenance of positive customer relationships while safeguarding the company s financial stability.
Key Responsibilities
Billing & Invoicing
- Analyze and process accounts receivable transactions promptly and accurately.
- Generate and distribute customer invoices ensuring accuracy and obtaining necessary approvals.
- Code and enter receivable transactions into the financial system according to standard procedures.
- Verify the accuracy of customer invoices and ensure proper general ledger account coding.
Collections & Payment Processing
- Match incoming payments with corresponding invoices and customer accounts.
- Coordinate and facilitate collection of outstanding balances from customers in a professional manner.
- Review and verify automatic payments ensuring proper authorization and documentation.
Customer Communication & Account Management
- Respond to customer inquiries regarding billing payments and account status.
- Handle correspondence with customers via phone and email maintaining a high level of professionalism.
- Assist with the setup and maintenance of customer accounts and credit terms.
Reconciliations & Record Maintenance
- Maintain accurate records of paid and unpaid invoices reconciliations and voided checks.
- Develop and maintain organized filing systems for all AR records and documentation in compliance with company standards.
- Monitor customer account balances and track receivables.
Reporting & Support
- Prepare monthly AR reports and account analyses.
- Collaborate with internal teams to resolve discrepancies or account issues.
- Perform additional duties as required to support the Accounting Department.
Qualifications
- Bachelor s Degree in Accounting Finance or related field strongly preferred (equivalent professional experience considered).
- 3 years of accounts receivable experience (experience in distribution or logistics preferred).
- Proficiency in Microsoft Excel; experience with SAP Business One or similar ERP/accounting systems.
- Familiarity with tools such as Front Dropbox and Slack.
- Strong understanding of accounting principles and AR processes.
- Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
- Strong attention to detail and accuracy in all work.
- Excellent interpersonal oral and written communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Proven ability to maintain confidentiality of sensitive financial information.
Employment Type
Full-time
