Operations & Admin Coordinator (SA) | ZR_23551_JOB
Operations & Admin Coordinator (SA) | ZR_23551_JOB
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54000 - 54000
1 Vacancy
Job Description
This is a remote position.
Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.
- Manage client communications and maintain professional relationships with key accounts
- Process and track job documentation including safety records inspection certificates and compliance paperwork
- Handle end-to-end job administration from setup to invoicing
- Monitor and validate staff timesheets and job records
- Prepare and send professional invoices with appropriate documentation
- Maintain accurate digital records for all jobs including photos SWMs JSAs and inspection certificates
- Track job profitability and maintain financial records
- Coordinate with field staff to ensure all required documentation is completed
- Monitor and maintain KPIs for client reporting and response times
- Assist in systematizing processes for ISO certification preparation
Scopes:
- Handle 15-20 active jobs at any time
- Manage documentation for both regular maintenance contracts and project-based work
- Process daily job records including timesheets photos and compliance documents
- Coordinate with team of 4 field staff plus subcontractors
- Maintain relationships with key commercial clients including strata managers
- Support preparation for ISO certification
- Handle job values ranging from small maintenance work to month-long projects
Requirements
- Strong administrative and organizational skills
- Excellent attention to detail and ability to maintain accurate records
- Professional communication skills both written and verbal
- Experience with job management software (Ascora experience beneficial)
- Ability to manage multiple priorities and meet tight deadlines
- Understanding of construction or trade industry documentation
- Proficiency with Microsoft Office suite
- Experience in managing client relationships
- Basic understanding of job costing and financial tracking
- Ability to work independently and take initiative
Independent Contractor Perks
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
- Steady freelance job
Strong administrative and organizational skills Excellent attention to detail and ability to maintain accurate records Professional communication skills, both written and verbal Experience with job management software (Ascora experience beneficial) Ability to manage multiple priorities and meet tight deadlines Understanding of construction or trade industry documentation Proficiency with Microsoft Office suite Experience in managing client relationships Basic understanding of job costing and financial tracking Ability to work independently and take initiative Independent Contractor Perks HMO Coverage for eligible locations Permanent work from home Immediate hiring Steady freelance job ZR_23551_JOB
Employment Type
Full Time
