Facilities Coordinator

Under the direction of an assigned administrator manage the varied operations and programs of the Facilities Maintenance section of the Maintenance Operations Transportation and Security Department; coordinate and supervise the communication installation repair and maintenance of facilities; coordinate and execute the implementation of student staff equipment and facility safety security and health related programs; plan organize monitor evaluate and supervise the work of assigned personnel assigned to several specialized facilities maintenance units.

ESSENTIAL DUTIES:

Implement approved programs and services of District-wide maintenance and operations programs or services; plan organize and supervise the work of staff involved in the Facilities Maintenance sections including vehicle mechanics electrical electronics glazing office machines plumbing painting carpentry locksmithing heating and air conditioning and related trades.

Select train and evaluate assigned staff; schedule monitor and supervise the work of assigned staff; select assign and prioritize training of assigned staff; process formal and informal grievances; communicate with employees on matters related to performance and employee status; develop work procedures and practices of the unit; develop and modify work assignments of employees in accordance with the needs of the Facilities Maintenance section.

Interpret enforce and apply policies and regulatory requirements controlling the work of the Facilities Maintenance section; maintain records of payroll-related information of the unit; assure proper reporting of time worked and absences; conduct staff meetings.

Communicate and coordinate with school and District administrative personnel and staff to assure smooth and timely delivery of scheduled services; schedule service requests and identify appropriate solutions to problems.

Perform site inspections and visits; identify maintenance service needs and assign to appropriate division; oversee contractor work to assure compliance with approved plans; attend pre-bid conferences for deferred maintenance projects as assigned.

Maintain specialized records of capital improvements site inspections work orders material costs labor costs and employee work hours and generate a variety of repetitive and special reports and correspondence.

Assure compliance with required safety practices for staff; develop coordinate and provide safety and security procedures training and education programs; communicate with employees on safety infractions and report serious infractions; recommend safety training and equipment purchases as appropriate.

Coordinate emergency efforts and develop school safety procedures with assigned personnel local police and fire departments school officials and others to ensure safety during dangerous situations.

Coordinate crime prevention and protection activities such as a campus lock-down or truancy sweep with local law enforcement agencies.

Monitor police and fire frequencies on a radio scanner and advise administrative personnel concerning activity that may pose a hazard to campus security or adjacent areas.

Respond to and assist local police agency in investigating instances involving assault battery illegal substances use and other illegal acts occurring on District property.

Prepare and review criminal supplemental and incident reports relating to daily activities including observed violations interview and collection of physical evidence.

Provide site administrators with recommendations and assistance in maintaining school facilities and student security and safety; explain District policies and rules concerning security and safety.

Oversee the operation of the Districts intrusion alarm and security camera systems and identification badges.

Develop recommendations for new and modified programs policies regulations and procedures for approval.

Prepare estimates of costs; evaluate vendor bids for goods and services; prepare requisitions; administer assigned contracts and monitoring services provided to the District under contractual agreement.

Conduct periodic inspections of schools and facilities for needed repairs and safety; report findings.

Advise subordinate supervisors regarding supervisory practices and serve as reviewer of evaluations.

Prepare budget requests and administer approved budget; monitor and approve budget expenditures.

OTHER DUTIES:

Operate District vehicles; provide on-call weekend coverage as required.

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Principles and practices of the building construction and maintenance trades project management and work scheduling.

Project design and implementation methods.

Correct English usage grammar spelling punctuation and vocabulary.

Mathematics and statistics applicable to the construction trades.

Budget administration.

Principles and practices of supervision training and performance evaluation.

Principles practices and regulatory requirements of OSHA and CAL-OSHA.

Basic administrative research techniques.

Record-keeping and administrative report preparation.

Applicable laws codes and regulations.

District merit system rules human resources policies and procedures and labor contract provisions.

Appropriate safety precautions and procedures.

Read understand and interpret OSHA regulations building codes technical manuals blueprints specifications and other difficult materials.

Methods procedures and practices of effective facility and student security and safety.

Oral and written communication skills.

Health and safety regulations.

District safety and fire alarm systems.

Basic computer operation.

ABILITY TO:

Implement schedule and supervise the work of several specialized sub-units which are responsible for equipment and facility repair and maintenance.

Analyze develop revise and improve upon programs methods and procedures.

Carry on several simultaneous assignments with close attention to schedules and deadlines.

Collect organize and analyze data.

Prepare clear concise and technical accurate reports.

Plan organize and supervise the work of personnel.

Communicate effectively both orally and in writing.

Operate a vehicle observing legal and defensive driving practices.

Understand and follow oral and written instructions.

Establish and maintain cooperative and effective working relationships with others.

Be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff students administrators parents and others.

Operate a computer.

Identify and provide necessary training.

Apply and interpret laws regulations and rules as well as District policy and procedures.

Develop project and manage assigned budget.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school supplemented by completion of an approved apprenticeship program in one or more of the maintenance trades and five years maintenance experience including at least two years of responsible supervisory experience in the management of programs and services which include the maintenance repair construction and security of complex facilities and building equipment systems.

LICENSES AND OTHER REQUIREMENTS:

Valid California drivers license.

Incumbent will be involved in field work which requires travel in personal or district vehicle to various sites.

Incumbents may be required to wear protective apparel including goggles face protectors aprons and shoes.

WORKING CONDITIONS:

ENVIRONMENT:

Indoor and outdoor work environment.

Driving a vehicle to conduct work.

Emergency call-out.

Seasonal heat and cold or adverse weather conditions.

PHYSICAL DEMANDS:

Seeing to read a variety of materials.

Hearing and speaking to exchange information in person or on the telephone.

Reaching overhead above the shoulders and horizontally.

Dexterity of hands and fingers to operate assigned equipment.

HAZARDS:

Exposure to harsh substances and foul odors.

Contact with dissatisfied or abusive individuals.

Potential physical hazards involved when intervening in anti-social illegal and violent behavior.

Verbal and/or physical confrontations.

If your application is accepted to move forward in this recruitment the written exam is Friday June 13 2025 and the oral exam date is anticipated for the week of June 23rd.

Please make arrangements to be available on the date above. There will be no make up dates offered.

Positions in the job classification are exempt and work 12 months per year.

Please note: The qualifying pass point on written examinations may be an actual score or an adjusted score based on the difficulty of the examination the quality of the competition and the needs of the service.

OTHER IMPORTANT INFORMATION: The duration of the eligibility list is 6 months unless extended by the Executive Director of Classified Human Resources and the Personnel Commission.

Applicants selected for permanent or substitute assignments are required to pay for fingerprinting services and obtain Tuberculosis results prior to beginning work. If you have any questions regarding the fees please feel free to contact the Human Resources Department at .

Hayward Unified School District will provide a contribution of up to $2500 per year to be used towards a District healthcare plan or cash in lieu of up to $1350 per year. Full-time employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Half-time and less than half-time employees may participate on a voluntary basis. The balance of health benefit costs are paid through a pre-tax payroll deduction.

Dental coverage is provided free of charge for all employees working 20 hours per week or more. Family coverage is available and any additional premium will be employee paid.
Classified employees must participate in the CalPERS Retirement program.
All employees are enrolled in an Employee Assistant Program (EAP).
The District also offers various optional benefits including life insurance short term disability and a medical and dependent care flexible spending option.

For more information please view the Benefits tab of this job announcement.

The Hayward Unified School District is committed to educational equity so that every student realizes their innate potential becoming a lifelong learner and having a positive impact on their community. Our mission is to draw from our communitys rich diversity in order to create engaging and equitable educational experiences for students delivered in a safe and supportive environment. This environment supports inclusion anti racism through an ethnic studies learner orientation and growth mindset. HUSD believes the responsibility for student success is broadly shared by district staff families our community and our students own efforts. Each HUSD student deserves respectful learning environments in which diversity is valued and contributes to successful academic outcomes.

We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:
Reflect our diverse community
Value and intentionally promote diversity and consciousness of difference
Empower students furthest from opportunity
Demonstrate cultural competence and cultural humility
Believe that all people have the right to an education and work environment free from fear harassment or discrimination
Actively seek to disrupt institutional and/or systemic barriers that adversely impact historically marginalized communities
Foster students potential to become global citizens and socially responsible leaders.

Non-Discrimination Policy
Hayward Unified School District (HUSD) is committed to equal opportunity for all individuals in education. District programs activities and practices shall be free from discrimination and harassment based on race color ancestry national origin ethnic group identification immigration status age religion marital or parental status pregnancy status physical or mental disability sex sexual orientation gender gender identity or expression or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy district staff shall assist him/her in the filing of the complaint.

If you believe you have been subjected to discrimination harassment intimidation or bullying you should immediately contact the school site principal and/or their supervisor. See the links below for more information on complaint management Title IX and Uniform Complaint Procedures and forms. For Uniform and Title IX Complaints please call ext 34102 or 34201 or email The address is 24411 Amador Street Hayward CA 94544. A copy of HUSD Uniform Complaint Board Policy along with the Uniform Complaint Administrative Regulations and the HUSD non-discrimination policy are available free of charge upon request.
Americans with Disabilities Act
Bullying
TITLE IX
Suicide Prevention
Title V CCR
Uniform Complaints