District Attorney Secretary - Indio
District Attorney Secretary - Indio
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Job Description
ABOUT THE POSITION
- The Riverside County District Attorneys Office seeks to fill a District Attorney Secretary vacancy in Indio.
As a District Attorney Secretary the incumbent will perform a variety of legal secretarial clerical and administrative duties to support multiple leadership positions within the District Attorneys Office. The incumbent will be responsible for calendar management coordinating schedules and meetings tracking and maintaining various spreadsheets and data preparing monthly statistical reports creating presentations including various types of visual data creating and designing flyers for advertisements and notices processing reimbursement and payment requests and performing other related duties as required.Competitive applicants will be bilingual in English/Spanish and possess previous work experience in a secretarial or stenographic capacity with complex scheduling managing calendars for multiple leadership personnel aggregating statistical reports processing reimbursement and payment requests. Also intermediate knowledge of Microsoft suite and Canva software to create PowerPoint presentations and flyers that effectively display various types of visual data including charts tables and graphics.
Additionally positions in this class are characterized by the primary responsibility and continuing performance of secretarial and complex clerical tasks of an administrative/legal nature and non-routine related duties for an Assistant Department Head Deputy Director or Division Chief.Meet the Team!TheDistrict Attorney of Riverside County as the public prosecutor acting on behalf of the People vigorously enforces the law pursues the truth protects those victimized by crime exonerates the innocent and safeguards the rights of all to ensure that justice is done on behalf of our community. The offices staff of over 700 is comprised of prosecuting attorneys sworn investigators victim-witness advocates paralegals investigative technicians forensic analysts and a wide range of information technology and supporting staff all committed to excellence and integrity in public service. We are and we seek to maintain a diverse workforce to match a diverse county.
Who May ApplyThis recruitment is open to all applicants. Current employees of the County of Riverside and/or the Riverside County District Attorneys Office may be considered before other applicants depending on the volume of applications received. EXAMPLES OF ESSENTIAL DUTIES
- Types correspondence reports memoranda legal case records and documents orders payrolls statistical data (e.g. charts tables graphs) from rough drafts marginal notes or general instructions.Schedules appointments and relieves supervisor of administrative detail such as checking time and attendance reports and approving purchase requisitions; assists in carrying out administrative policies and procedures.Takes and transcribes dictation from voice recording shorthand speedwriting stenography or steno script; takes and types minutes of meetings.Assembles information from various sources and arranges into proper format; proofreads written materials to identify errors in punctuation spelling and grammar; sets up and maintains office files records and indexes.Provides general information to office and telephone callers and/or refers them to appropriate party; maintains control files to monitor the status and expedite the completion of staff assignments.Coordinates time place and participant arrangements for meetings.Sorts screens prioritizes and routes incoming mail; maintains office supply inventories and orders supplies.May train or orient new employees; may provide lead or full supervision of a small clerical unit; provides vacation and temporary relief as required.
MINIMUM QUALIFICATIONS
- OPTION IOne year as either a Secretary I or Legal Support Assistant II with Riverside County.OPTION IIThree years of increasingly responsible broad and varied clerical experience one year of which must have been in a secretarial or stenographic capacity performing a wide range of complex legal clerical or stenographic duties. (Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from a recognized occupational training program in secretarial sciences office practices business education criminal justice or a closely related field may be substituted for one year of the non-specialized clerical experience).OPTION IIIFour years of increasingly responsible broad and varied clerical experience. (Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from a recognized occupational training program in secretarial sciences office practices business education criminal justice or a closely related field may be substituted for one year of the non-specialized clerical experience).Knowledge of: Typing layouts and formats; the operation and uses of common and automated office equipment including automatic or memory typewriter personal computer word processor copier; filing systems (chronologic numeric alphabetic subject area tickler); business English including spelling punctuation grammar capitalization and word usage; record keeping and clerical monitor/procedures; basic office procedures; arithmetic.Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines.
SUPPLEMENTAL INFORMATION
- Contact Information
For more information regarding the position please contact the recruiter Chaunte Simmons at or via email at .
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C-3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.
Employment Type
Full-Time
