Logistics Procurement Specialist - #00033

Title: Logistics Procurement Specialist - #00033

State Role Title: Administrative & Office Specialist III - 19013

Hiring Range: $40000 - $50000

Pay Band: 3

Agency: Department of Fire Programs

Location:Dept of Fire Programs

Agency Website:

Recruitment Type: General Public - G

Job Duties

About the Agency

The Virginia Department of Fire Programs enhances public safety in the Commonwealth by providing supplemental funding training fire prevention and life safety education along with statewide fire code enforcement. This position will maintain and ensure all equipment in a safe and operational manner by completing equipment checks weekly checks and monthly checks on all equipment.


About the Position

The duties of this position include but are not limited to:
Provide administrative support to the Logistics Division while ensuring effective response in meeting administrative and division needs including preparing correspondence reports spreadsheets and various documents.
Possess knowledge and an understanding of state Small Purchase Charge Card (SPCC) policies/procedures.
Work with the agency Procurement Team to manage all aspects of Logistics procurement including purchasing quotes and RFB processes.
Manage inventory and place orders as needed to maintain supply levels for the division; enter and receive items in eVA procurement system; apply logistics requisition tracker to appropriate orders and work with the VDFP Procurement team to ensure adherence to state/agency procurement policies.
Participate in procurement-related continuing education training to better understand state procurement processes; process invoices and billing transactions and perform expenditure reconciliation.
Deliver excellent customer service in greeting visitors; promptly answering telephone and email inquiries and in supporting staff.

Minimum Qualifications

Experience demonstrating skills and knowledge of administrative and office procedures.
Knowledge of the proper use of grammar spelling and punctuation in preparing
correspondence spreadsheets and various documents.
Knowledge of state procurement or similar policies.
Excellent interpersonal verbal and written communication skills effective in supporting the Logistics Team; answering telephone and email inquiries including the ability to communicate effectively with all levels of the agencys organizational structure.
Considerable skill in the use of computers Microsoft Office and various software.
Skills in the maintenance of filing systems and records retention.
Demonstrated organizational skills the ability to analyze and provide feedback ability to meet deadlines and manage conflicting priorities in a fast-paced environment.
Demonstrated ability to work independently with minimal supervision as well as with a team with flexibility to provide aid to staff as assigned.
Experience demonstrating the ability to deliver excellent customer service to internal and external stakeholders.

Additional Considerations

Demonstrated administrative office experience is required. Microsoft Office Suite proficiency is required.

Considerable knowledge of eVA SWAM SPCC procurement/purchasing procedures and policies desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Criminal History: Employment is contingent upon the successful completion of a criminal background check.

Other: Valid Virginia drivers license or ability to obtain within 30 days of employment. U.S. Citizen at least 18 years of age. Willing to travel. A one-year probationary period is required of all newly hired and re-hired employees.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email postal mail fax or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State applications and or in resumes. The decision to interview an applicant is based on the information provided in the application resume or other relevant documents provided; therefore it is essential for applicants to supply detailed information. Submitting an incomplete state application/resume or a state application/resume lacking in detail may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to Your Application in your RMS Account to check the status of your application for this position.

You may apply for this position at Home () Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please contact Ethel White at for assistance. VETERANS PEOPLE WITH DISABILITIES AMERICORPS PEACE CORPS AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY

Contact Information

Name: Taris Harmon

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.