Facility Services Coordinator

TITLE:Facility Services Coordinator

POSTION TYPE: SPEC

HIRING SPECIFICATIONS:

Required:

1. Bachelors Degree or five years of equivalent experience

Desired:

1. Three years of demonstrated experience in program management project planning budgeting scheduling and risk management.
2. Experience working in a public school system.

Skills Knowledge and Abilities:

1. Advanced knowledge of business and management principles involved strategic planning resource allocation and leadership techniques.
2. Ability to identify strategic areas of opportunity collect data establish facts assess results draw valid conclusions and present alternative solutions.
3. Ability to build collegial relationships and collaborate with internal and external stakeholders.
4. Effective oral and written communication and interpersonal communication skills.
5. Presentation skills and ability to intuitively present ideas and concepts to staff and supervisors at all levels.
6. Ability to work independently be highly organized follow through be accountable and meet goals with minimal supervision.
7. Skilled in use of Infinite Campus Business Plus and Power Schools.

BASIC FUNCTION:

Under the supervision of the Facility Services Director the Facility Services Coordinator is responsible for leading the implementation of Facility Management data tracking and coordination along with communicating with department leaders as needed for project updates. Supervises and supports executive assistants and provides administrative support to the Facility Services Director. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the Facility Service Department.

ESSENTIAL FUNCTIONS:

1. Provide executive level administrative support for the Facility Services Director with minimal supervision.
2. Develop and maintain a system for the Facility Services calendar and meeting structure; prepare all necessary materials take minutes and ensure meeting action steps are completed when needed.
3. Establish coordinate and communicate meeting structure including collaborations with department team members various employee groups and district leadership.
4. Develop and/or maintain department website and email department directory organizational chart and emergency phone plan.
5. Manage maintain coordinate and review all recommendations for the department handbook.
6. Supervise train and direct the work of executive assistant staff within the Facility Services Department.
7. Facilitate and coordinate professional development and cross-training opportunities for Facility Services executive assistant staff.
8. Exercise a high level of personal discretion and judgment in dealing with confidential matters; use courtesy and tact in dealing with sensitive situations.
9. Manage and coordinate all internal and external department communication for all staff administrators and department leaders.
10. Monitor budget activity procurement card expenditures and reconciliation maintain payroll records and coordinate approval in NOVAtime.
11. Prepare all personnel recommendations and coordinate with Talent and Personnel.
12. Manage and coordinate Public Safety data collection and report generation

ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):

1. Attend work on a prompt and regular basis.
2. Maintain confidentiality.
3. Maintain satisfactory and harmonious working relationships with the public students and other employees.
4. Assist with other duties as may be assigned

EVALUATES:Executive Assistants
POSITION INVENTORY:C41

FLSA STATUS:Exempt

FT/PT:Full Time

DAYS: 260 Day HOURS: 8 Hour Day

PHYSICAL REQUIREMENTS: Frequent standing walking sitting use of telephone and computer lifting 10lbs. Occassional bending/stooping/reaching/pushing/pulling/climbing/stairs

WORKING CONDITIONS: Constant inside occassional inside and extremes of temperature/humidity

All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties responsibilities or requirements. Individuals may be required to perform anyother job-related instructions as requested by their supervisor subject to reasonable accommodation.

Approved By: EN

Date: 5/2025

Employee Benefits Information

All candidates offered a position will be required to successfully pass a criminal background check and a child and adult abuse registry check. Certain positions may require fingerprinting a drug and alcohol test a physical capacity test and/or a motor vehicle record check.

Required Experience:

IC