Senior Accounts Payable Administrator
Senior Accounts Payable Administrator
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Job Description
Job Title: Senior Accounts Payable Administrator
Reports to: CFO & Controller
Location: El Cajon California
FLSA Status: Full-Time / Non-Exempt
COMPANY OVERVIEW
Dynalectric Company in San Diego is a subsidiary of EMCOR Group Inc. (NYSE: EME) a Fortune 500 leader in mechanical and electrical construction industrial and energy infrastructure and building services for a diverse range of businesses. For 10 consecutive years EMCOR Group Inc. has been named one of the Top 5 Worlds Most Admired Companies in the Engineering and Construction Industry by Fortune.
Dynalectric is San Diegos leader in complex fully integrated design/build electrical services. Our project teams include specialists in the design installation commissioning and maintenance of tele-data communications audio/video process control building management and fire/safety installations.
SUMMARY
The Senior Accounts Payable Administrator is an entry level position for a developing Accounting professional providing administrative support to the CFO & the Controller. The Accounts Payable Administrator will be responsible for processing invoices. The ideal candidate must compute classify and record numerical data to keep financial records complete. He or she will perform any combination of routine calculating posting and verifying duties to ensure vendors are paid accurately.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties will likely be assigned.
- Match vendor invoices and purchase orders packing slips when applicable.
- Scan copies of invoices with issues and route to appropriate party follow-up in a couple of days to resolve open issues.
- Receive vendor invoices via e-mail route to appropriate party follow-up in a couple of days to resolve open issues.
- Enter invoices into accounting software approve and pay invoices.
- Organize and maintain A/P records.
- Help Controller with A/P accrual at months end.
- Close A/P cycle timely in order to help with monthly and quarterly accounting close procedures.
- Assist with audits both internal and external by handling all accounts payable related requests.
- Obtain vendor statements and reconcile open payables with their open receivable statement.
- Trains and mentors junior staff on AP procedures.
- Ensures compliance with EMCOR AP processing policies.
- Verifies and pays invoices or employee expenses executes check or payment runs reconciles balances and maintains records.
- Ensures transactions are timely and accurate and that expenses are accurately coded and allocated.
- Responds to inquiries from vendors or employees and researches and resolves concerns or discrepancies.
QUALIFICATIONS
To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PREFERRED EDUCATION and/or EXPERIENCE
- 2-6 years working in Accounts Payable
- Job costing experience.
- Working knowledge of the construction industry operations management and safety practices a plus.
- Ability to communicate effectively with various departments and outside vendors.
COMPUTER SKILLS
- Must demonstrate proficiency in Microsoft Office applications particularly Microsoft Outlook and Excel.
- Must have experience with accounting software.
REQUIRED ATTRIBUTES
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
- Must have strong attention to detail.
- Must have strong time management abilities.
- Must have the ability to compile and analyze data and problem solve.
- Must build positive working relationships with multiple levels of employees and management.
- Must demonstrate integrity honesty professionalism and appropriate concern regarding dissemination of sensitive and confidential information.
- Must demonstrate commitment to company values goals and objectives.
LANGUAGE SKILLS
Must have the demonstrated ability to effectively communicate in English cooperate and collaborate with multiple levels of customer employees unions government agencies vendors and suppliers and other contractor organizations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to sit see talk and hear. The employee is regularly required to use hands to finger handle or feel objects tools or controls. The employee is regularly required to walk reach with hands and arms climb or balance and stoop kneel crouch or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision distance vision peripheral vision depth perception and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and also travel to field locations as needed.
Notice to prospective employees:There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
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We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
COMPENSATION RANGE: $25-29/hour
In addition to a competitive base salary roles are eligible for additional compensation and benefits including: annual bonus auto allowance vacation time paid sick time bereavement leave paid holidays medical dental vision coverage as well as flexible spending accounts life insurance disability income 401(k) Savings Plans and employee assistance and wellness programs.
The compensation range is dependent on the facts and circumstances of each case. The factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.
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Required Experience:
Senior IC
Employment Type
Full-Time
