Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
We are the movers of the world and the makers of the future. We get up every day roll up our sleeves and build a better world -- together. At Ford were all a part of something bigger than ourselves. Are you ready to change the way the world moves
In this position...
We are looking for a dynamic individual who is professional caring resourceful and customer focused to provide support to our Director of Global Dealer Engagement. This position is a great opportunity for candidates who are curious and open to learning new things.
This role requires an individual who is flexible resilient uses good judgement has the courage to challenge the status quo and is always looking for ways to better the business. This individual must have a high level of integrity and discretion in handling confidential business and personal information. They must be professional when interacting with senior leaders across the globe. This person should possess superb time and data management skills in order to coordinate various email activity and meeting notices. They should be able to work independently and have a high standard for delivering quality results. We are looking for someone who is self-motivated adapts to change with a positive attitude a quick learner and has the confidence to ask for help.
The successful candidate should have strong communication skills both verbally and written complete all tasks in a timely manner understand how to prioritize and be a problem solver. The candidate will need to understand the basic company organization and will need to develop working relationships with other assistants executive leaders and operation partners. He/she will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role.
Support our Director of Global Dealer Engagement! Seeking a dynamic resourceful professional for a fast-paced role. Must be adaptable discreet and possess strong communication/time management skills. Grow with Ford!
Responsibilities
- Identifies the preferred method of support for the executive and appropriately accommodates their working style. Partners with the executive to help them be efficient and effective with their time consistently maintaining strong communication
- Manages executives calendar and correspondence as needed: Maintain/prioritize and organize Outlook calendar/folders. Keeps the executive informed of changes
- Optimizes global travel arrangements (transportation accommodations agenda visa/passports) based on the executives travel needs and preferences. Manages complex itineraries to include any changes. Complete related expense reports
- Assists the executive with preparing for meetings to include preparing materials obtaining materials in advance distributing materials and keeping the executive on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics
- Screen calls and respond to emails as needed
- Ability to adapt quickly to the fast-paced work environment
- Assists with coordinating and managing meetings and events such as staff meetings all-hands meetings off-sites team gatherings etc. overseeing all calendaring communication technology logistics and related follow-up activities
- Prepares updates and organizes information for inclusion in team strategy rooms reports correspondence presentations budgets etc. Edits documents for accuracy format and arrangement of material
- Sorts screens and distributes incoming and outgoing mail for the executive. May highlight information of interest and/or curate reading material
- Participate as an adjunct member of the executives leadership team including attending select meetings taking notes tracking assignments and following up on assigned action items
- Assists in keeping the executive well organized to include online retrieval and archiving of documents as well as supporting the Companys records and retention schedule
- Coordinate employee skip-level meetings and other interactions between executive and employees
- Facilitate coordination / collaboration with key support functions (i.e. HR Finance Business Office etc.) to implement governance distribute information and progress the business
- Assists with special projects as needed
Qualifications
Youll have...
- High School Diploma or GED.
- 3 years experience as an Executive Assistant supporting senior leadership and/or Project Management experience.
- 3 years of Microsoft software experience (Outlook PowerPoint Word and Excel and other programs as required) as well as use of Internet/Web.
Even better you may have...
- Bachelors degree (Communications or Business degree preferred).
- Proficient or willing to learn new technology (both hardware and software).
- Excellent writing editing and proofreading skills.
- Ability to work independently with minimal supervision.
- Ability to work collegially within a team environment in open concept office area.
- Ability to plan prioritize and support multiple assignments and projects simultaneously.
- Flexibility to support across global time zones as needed.
- Hands on approach and taking initiative in resolving issues/concerns.
You may not check every box or your experience may look a little different from what weve outlined but if you think you can bring value to Ford Motor Company we encourage you to apply!
As an established global company we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe or keep you close to home Will your career be a deep dive into what you love or a series of new teams and new skills Will you be a leader a changemaker a technical expert a culture builderor all of the above No matter what you choose we offer a work life that works for you including:
Immediate medical dental vision and prescription drug coverage
Flexible family care days paid parental leave new parent ramp-up programs subsidized back-up child care and more
Family building benefits including adoption and surrogacy expense reimbursement fertility treatments and more
Vehicle discount program for employees and family members and management leases
Tuition assistance
Established and active employee resource groups
Paid time off for individual and team community service
A generous schedule of paid holidays including the week between Christmas and New Years Day
Paid time off and the option to purchase additional vacation time.
This position is a salary grade 5.
For more information on salary and benefits click here: NEW HIRE BENEFITS
Visa sponsorship is not available for this position.
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race religion color age sex national origin sexual orientation gender identity disability status or protected veteran status. In the United States if you need a reasonable accommodation for the online application process due to a disability please call 1-.
Onsite work of up to three days per week may be required for candidates within commuting distance of a Ford hub location. #LI-Hybrid #LI-JB5
Employment Type
Full-Time
