Practice Support Executive - (12 Month FTC) Construction and Energy team
Practice Support Executive - (12 Month FTC) Construction and Energy team
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Job Description
Practice Group / Department:
Practice Support - Corporate - LondonJob Description
Were Norton Rose Fulbright - a global law firm with over 50 offices and 7000 employees worldwide. We provide the worlds preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience were looking for people who are innovative commercial and value the work that they do.
The role
The delivery of high end legal services is becoming more complex and sophisticated. This is driven by new ways of structuring teams the incorporation of new disciplines like legal project management and the use of new technology. This role will be in our London office and you will be responsible for providing high value dedicated support to fee earners across the business. The role sits within the Practice Support Office aimed at ensuring that our fee earners and clients receive the highest quality support and service delivery.
Key Responsibilities
- Exposure to handling the preparation of Court documents; preparing bundles including flattening PDF pagination book marking (via pdf docs).
- Experience of using software such as iManage share BundleDocs DocUSign or equivalent to support when a preparing for a trial.
- Provide business and administrative support including managing complex diary requirements and tracking actions lists on an ongoing basis.
- Maintain calendars including scheduling meetings appointments and travel arrangements. Exercise discretion in committing time and evaluating needs.
- Coordinate complex travel itineraries involving multiple destinations per trip often with short-notice changes or additions. Frequently arrange travel for multiple travellers on the same itinerary.
- Act as a liaison between Fee Earners and clients facilitating smooth communication and prompt resolution of requests.
- Matter lifecycle responsibilities from start to finish.
- Run and distribute weekly fee reports using Power Bi.
- Working collaboratively with Marketing & Business Development supporting with client events managing mailing lists and updating trackers.
- Ability to work collaboratively and build strong relationships with people outside of the team e.g. Resource Management (assists with resourcing in the team) Legal Project Management and Finance (Revenue Controller and Credit Management).
- Manage workload by seeking support from the Practice Support Administrators or Document Production Team and working closely with the PSE team.
Key Skills and Experience
- Proven experience of supporting fee earners in secretarial/PSE positions in legal environments.
- Full comprehension of office management systems and procedures.
- Excellent knowledge of MS Office particularly Excel Word and PowerPoint.
- Exemplary planning and time management skills.
- Ability to multitask and prioritise daily workload and plan ahead.
- High level of verbal and written communications skills and ability to deal with people at all levels within the organisation.
- Discretion and confidentiality.
- Solutions-oriented and client service focused.
- Self-starter confident and not easily flustered.
Diversity Equity and Inclusion
To attract the best people we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work have a sense of belonging and realize their full career potential.
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our peoples health and overall wellbeing. Find more about Diversity Equity and Inclusionhere.
We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations please let us know here.
Required Experience:
Contract
Employment Type
Full-Time
